Job Title: Office Operations Staff
Location: ParagonCorp Malaysia
Department: Warehouse & Supply Chain Operations
About ParagonCorp
ParagonCorp is a well-established FMCG group with over 40 years of industry leadership across Southeast Asia. As we continue to grow our presence in Malaysia, we are seeking reliable and detail-oriented individuals to join our warehouse support operations team.
Role Overview
The Office Operations Staff will provide administrative and coordination support to ensure smooth warehouse and sales order operations. This role involves handling inventory records, processing customer orders, and supporting day-to-day office functions while working closely with cross-functional teams such as warehouse, logistics, and sales.
Key Responsibilities
Inventory Support
- Monitor and update daily inventory records in coordination with warehouse staff.
- Assist in stock movement tracking, periodic stock counts, and reconciliation activities.
Sales Order Processing
- Process customer orders and generate related documents such as delivery orders and invoices.
- Coordinate with logistics and fulfilment teams to ensure timely dispatch and delivery.
- Maintain accurate and updated records of sales orders and customer transactions.
Administrative Tasks
- Perform general administrative duties including filing, correspondence, and document management.
- Assist in preparing routine operational reports and support data entry tasks.
- Liaise with internal departments and external vendors as necessary.
Operational Support
- Provide day-to-day coordination support across warehouse, sales, and operations teams.
- Assist in clerical and back-office activities to ensure uninterrupted business operations.
Requirements
- Diploma or Degree in Business Administration, Logistics, Supply Chain, or related fields.
- 12 years of working experience in administrative support, preferably in warehouse/inventory or sales operations.
- Proficient in Microsoft Office (especially Excel) and familiar with inventory/order management systems (e.g., SAP, Odoo, or similar).
- Basic understanding of sales order processing and inventory tracking.
- Good written and verbal communication skills in English and Bahasa Malaysia.
- Detail-oriented, well-organized, and capable of multitasking in a fast-paced environment.
- Prior experience in e-commerce, distribution, or 3PL (third-party logistics) is an added advantage.
