Office Specialist

Key Responsibilities

• Oversee day-to-day office administrative operations and maintain an efficient workplace environment
• Manage office supplies, inventory, and administrative procurement processes
• Coordinate meetings, events, and prepare meeting minutes and records
• Draft, format, distribute, and archive company documents, notices, and correspondence
• Establish and maintain organized filing and documentation systems
• Support employee attendance management, transportation arrangements, and office logistics
• Handle employee administrative concerns and coordinate operational solutions
• Liaise with property management, government agencies, courier providers, and external vendors
• Coordinate reception arrangements for visiting clients and business partners
• Track and record administrative expenses and assist with budget monitoring and reporting
• Support implementation and compliance of company administrative policies and procedures
• Provide cross-functional administrative support for company-wide operations
• Perform additional administrative duties assigned by management

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Administrative Management, office management or related fields
• Minimum 2 years of administrative or office management experience
• Strong written and verbal communication skills in English
• Proficiency in Chinese is required (business need)
• Proficient in Microsoft Office applications and office administration tools
• Strong organizational, coordination, and multitasking abilities
• Detail-oriented with strong sense of responsibility and professionalism
• Able to manage confidential information and handle administrative issues independently
• Experience in medium to large corporate environments is an advantage
• Familiar with office administration processes, documentation standards, and expense management