Operations Assistant

We are seeking a responsible, detail-oriented Operations Assistant to support daily accounting, human resources, general administration, and marketing administration. This role is suitable for fresh graduates or candidates with 1–3 years of working experience who are organised, strong in paperwork, and possess good communication skills across finance, people, operational, and marketing tasks.

Duties & Responsibilities

Accounting / Bookkeeping

• Manage and record day-to-day financial transactions accurately.
• Process invoices, staff claims, and payments in a timely manner.
• Assist in reconciling records and identifying discrepancies.
• Support preparation of basic financial reports for management review.
• Assist in preparing documentation for audits and regulatory requirements.

Human Resources Support

• Support HR processes including recruitment coordination, onboarding, and offboarding documentation.
• Assist in communication with candidates, employees, and relevant external parties.
• Ensure HR documentation complies with company policies and local labour regulations.
• Help maintain employee records, leave, and attendance tracking.

Administration & Operations

• Handle general administrative and operational tasks such as filing, document control, and correspondence.
• Coordinate meeting arrangements, schedules, and basic office logistics.
• Maintain proper records of office assets and operational documents.
• Support cross-department coordination to ensure smooth daily operations.

Marketing Admin

• Support the planning and execution of marketing campaigns, promotions, and events.
• Assist in maintaining and updating social media platforms, website content, and marketing collaterals.
• Coordinate with vendors, printers, and agencies for marketing materials, merchandise, and event logistics.
• Help schedule and publish content across social media and marketing channels.
• Maintain marketing databases, tracking sheets, and basic campaign performance reports.
• Assist in preparing simple marketing materials using tools such as Canva or Microsoft PowerPoint.

Other

• Handle ad-hoc tasks assigned by superiors/management from time to time.