You are responsible for providing administrative and coordination support to the Operations team to ensure efficient day-to-day activities across production, logistics, maintenance and customer delivery functions.
What You'll Do
Operational Administration
- Provide administrative support to the Operations team, including data entry, documentation, claim and filing in compliance with company policies and quality standards.
Coordination & Communication
- Coordinate travel, accommodation, and financial arrangements.
- Coordinate closely with Production, Warehouse, Logistics, and Customer service to track orders and ensure on-time delivery.
Reporting & Data Management
- Prepare and maintain daily, weekly, and monthly operational reports.
- Monitor key operational metrics and highlight discrepancies or trends.
Process & Compliance
- Ensure adherence to company SOPs, safety regulations, quality standards, and ensure compliance with financial procedures.
Procurement & Inventory Support
- Support procurement activities such as raising purchase requests and tracking orders.
- Monitor inventory levels and coordinate replenishment activities for Consumable, Part & PPE.
Embed Safety, Compliance & Continuous Improvement Culture
- Champion OHSE compliance, continuous improvement initiatives, and support internal safety audits on a monthly basis.
HR Coordination
- Execute HR-related operational support, including overtime (OT) calculations, allowance processing, and attendance incentive tracking.
What You Need To Succeed
- Diploma or Bachelor's Degree in Engineering, Business Administration, Operations Management, Supply Chain, or related field.
- At least 2 years of administrative or operations support experience, preferably in manufacturing or industrial environments.
- Experience in handling operational documentation, reporting, inventory, planning or logistics coordination is an advantage.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint).
- Familiarity with ERP systems, e.g., M3, SAP, IMDM, Coupa, Concur, Cognos or TMS.
At NS BlueScope our success comes from our people. We choose to treat each other with trust and respect. We understand that the range of perspectives that result from having a diverse and inclusive workplace will strengthen NS BlueScope's capability for continued and sustained business success.
