We Are Looking For:
An Operations Executive that is a newly created role due to expansion. Reporting to Operations Manager, this role will be based in Sedenak, Johor.
Job Responsibilities:
- Provides administrative support including scheduling meetings, preparing reports and minutes, contracts compliance, monitoring & renewal, PR/PO preparation, invoices management, budgeting and managing documentation
- Support in documentation and filing of Vendor on boarding process such as the PTW consolidation of all Safe Work Method Statement, Risk Assessment and worker name list
- Assist in coordination and monitoring of 52 Weeks calendar updates for all plan preventive maintenance, Annual Shut Down, Fire drill and other activities
- Assist in monitoring complete and updated records: Daily operations logs, checklists, generator diesel logs, PM records, IRs, vendor service sheets and SOPs related to facility operations.
- Assist in monitoring compliance towards operational protocols, ISO standards, and regulatory codes
- Assist in internal/external audits and regulatory inspections by preparing relevant documents and facilitating site access
- Assist in maintaining shift handover logs (if on shift rotation)
- Participate in daily ops briefings, contractor meetings, and scheduled reviews with site and regional ops teams
- Support in documentation filing system and upkeep all latest documents in soft and hard copy. Perform weekly backup in our documentation filing system
- Support in the technical cleaning coordination
- Opex and Capex coordination and compilation with Subject Matter Expert
- Equipment life cycle management
- Asset management and compliance of certification
- Work closely with security, IT, projects, and customer service departments for seamless cross-functional coordination
- Assist in supporting customer representatives during site visits, audits, or fault escalations
- Track and manage the condition of office equipment, inventory, consumables and supplies, coordinating replacements or repairs as needed and asset tracking and property bring in and out of plant
- Monitor, track and update staff overtime records
- Perform other duties as required
Qualities You Should Have
- Diploma/Degree in technical or engineering discipline
- 3 years or more of related working experience
- Familiar with Microsoft Excel and Word, BMS, CMMS/DCIM, ERP, Microsoft BI, VLOOKUP and Pivot Tables.
- Good planning, organizing, and analytical skills
By submitting this application for employment to PDG, you hereby acknowledge that you consent to the collection, use and/or disclosure (to relevant third parties) of your personal data by us for the purposes of evaluating this application [and for other potential vacancies in the future]. You may inform us of any decision to withdraw such consent in the future by contacting [Confidential Information]. Please do not send your application to this email address.
