Our mission is to lead the industrial transformation by championing innovation and sustainability. From optimising data centres and advancing hydrogen production to revolutionising refrigeration and HVAC systems, our mission-critical thermal solutions empower industries around the globe. United as One Kelvion, our global team delivers innovative solutions that drive customer success and support a sustainable future.
Together, We Shape the Future
Key Responsibilities
Operations Coordination
- Issue Purchase Orders (POs) for production materials, services, and operational requirements.
- Prepare vendor registration and vendor creation documentation for management approval.
- Verify operational invoices for accuracy before submission for approval.
- Source quotations and coordinate third-party inspections by arranging schedules and preparing all required documentation.
- Ensure all materials required for assembly are available before initiating manpower vendor enquiries.
- Prepare assembly cost enquiries and verify costs against approved project margins.
- Prepare Kit Bill of Materials (BOM) for plate pack orders in Microsoft Dynamics NAV (Navision).
- Prepare production documentation, including workshop documents and item location lists.
- Perform ERP transactions in SAP, including:
- Spare parts order processing
- Service order entries
- BOM journal postings
- Inventory transfer orders
- Maintain complete and accurate filing of production records, completed jobs, stock orders, Goods Received Notes (GRN), certificates, and related documentation.
- Prepare Purchase Orders for packing activities in accordance with production schedules.
- Monitor production tools and coordinate periodic calibration to ensure compliance with quality requirements.
- Coordinate third-party inspections for completed units requiring marine certifications, including DNV, ABS, and Bureau Veritas.
- Prepare production planning schedules and monitor production progress.
- Prepare periodic production and assembled unit reports for management review.
Procurement & Supply Chain
- Execute procurement activities in accordance with company purchasing procedures.
- Prepare and maintain procurement documentation, including Order Acknowledgements (OA), Proforma Invoices, Purchase Orders, and Delivery Orders (DO).
- Monitor supplier performance and follow up on purchase orders to ensure timely delivery.
- Coordinate with suppliers, freight forwarders, warehouse personnel, and internal stakeholders to ensure smooth material flow.
- Review, verify, and reconcile shipping documentation, including:
- Shipping Instructions
- Commercial Invoices
- Packing Lists
- Shipping Marks and External Marking Requirements
- Coordinate inbound and outbound logistics activities with the warehouse team.
- Prepare Goods Received Notes (GRN) and ensure inventory and accounting records are updated accurately.
- Support inventory accuracy through timely documentation and system updates.
Customs & Compliance
- Prepare quarterly documentation for tax-exempt materials in compliance with Customs requirements.
- Prepare and submit Customs reports for assembled units using tax-exempt materials, including:
- Lampiran K
- CJP B1
- CJP B2
- Prepare and coordinate Letter of Credit (LC) documentation for import and export transactions.
- Ensure all procurement, logistics, and customs documentation complies with company policies and regulatory requirements.
Qualifications
- Diploma or Bachelor's Degree in Supply Chain Management, Logistics, Business Administration, or a related discipline.
- Minimum 3 years of relevant experience in operations coordination, procurement, supply chain, or logistics.
- Experience using ERP systems, preferably SAP
- Knowledge of procurement processes, inventory control, logistics, shipping documentation, and customs procedures.
- Experience with import/export documentation and marine certification processes is an advantage.
Required Competencies
- Strong planning, coordination, and organizational skills.
- Excellent communication and stakeholder management abilities.
- Strong analytical and problem-solving skills.
- High level of accuracy and attention to detail.
- Ability to prioritize multiple tasks and meet deadlines.
- Proficiency in Microsoft Office applications, particularly Excel.
- Ability to work independently and collaboratively in a fast-paced environment.
- Strong understanding of supply chain operations, procurement best practices, and logistics coordination.
Key Performance Indicators (KPIs)
- Timely issuance of Purchase Orders and procurement documentation.
- On-time delivery of materials and services to support production schedules.
- Accuracy of ERP transactions and production documentation.
- Compliance with customs, tax exemption, and regulatory documentation requirements.
- Timely completion of production reports and planning schedules.
- Inventory and documentation accuracy.
- Supplier delivery performance and procurement cycle efficiency.
- Successful coordination of inspections, certifications, and logistics activities.
At Kelvion we thrive on collaboration, embracing diversity of thought, and valuing every voice. Within Kelvion creativity shines because people are listened to, their contributions recognised, and their ideas welcomed. Our flexible approach to the way we work places people's health and satisfaction as a priority, enhancing engagement and fostering career opportunities. We empower engaged individuals to grow, progress and carve their own paths within the company.
Together, We Shape the Future
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