The P2P Specialist (Invoicing) will play a vital role in the Energy & Natural Resources sector by managing the invoicing process and ensuring accuracy in financial transactions. This position requires attention to detail and expertise in accounting practices to support the company's financial operations in Kuala Lumpur.
Client Details
This opportunity is with a well-established company operating in the Energy & Natural Resources industry. As a large organization, they are known for their structured processes and commitment to operational excellence. The company operates in Kuala Lumpur and offers a professional environment that values expertise and efficiency.
Description
- Invoice Receipt, Verification and Validation:
- Receive and log all incoming invoices from vendors in the vendor management system - Esker.
- Verify that all invoices received match purchase orders, contracts, or receipts to ensure accuracy. (e.g. three ways matched).
- Ensure the correct pricing, quantities, and terms as per agreements with vendors.
- Check for compliance with company policies and tax regulations.
- Discrepancy Resolution:
- Address discrepancies between purchase orders, receipts, and invoices by communicating with internal departments and vendors.
- Resolve any billing issues or errors in a timely and efficient manner.
- Coding and Allocation:
- Ensure invoices are coded to the correct expense accounts or cost centers.
- Allocate invoices accurately to relevant departments or projects for proper financial reporting.
- Invoice Approval Process:
- Route invoices for review/approval according to company procedures.
- Communication:
- Communicate with internal stakeholder to resolves issues related invoice.
- Record Keeping and Documentation:
- Maintain an organized and accessible filing system for invoices, receipts, and supporting documentation.
- Ensure that all records are up-to-date and ready for audits or financial reporting.
- Compliance and Internal Controls:
- Ensure invoices are processed in compliance with internal policies, procedures, and relevant financial regulations.
- Follow internal controls to prevent fraud, errors, and ensure accurate financial reporting.
- Process Improvement:
- Continuously review and improve the invoicing process to streamline efficiency and reduce errors.
- Implement automation tools or other technologies to improve invoicing processes and reduce manual intervention.
Profile
A Successful P2P Specialist (Invoicing) Should Have
- Degree in Accounting/Finance/Business-related course and/or partial completion of ACCA or other professional accounting qualification .
- 1 to 4 years relevant experience.
- Attention to Detail: Ability to identify discrepancies and ensure invoice accuracy.
- Time Management: Ability to process invoices promptly and meet deadlines.
- Problem-Solving: Resolve discrepancies, or invoicing errors quickly.
- Communication Skills: Effective communication with internal stakeholders to resolve issues.
- Technical Proficiency: Familiarity with accounting software (e.g., SAP and Esker) and Excel.
- Knowledge of Financial Regulations: Understanding of tax regulations, company policies, and internal controls related to invoicing.
- Organizational Skills: Ability to manage a large volume of invoices and keep records well-organized.
- Teamwork: Ability to collaborate with other departments (e.g., purchasing, finance) to resolve issues and improve processes.
- A good command of both oral and written English and the local language is required.(depends support country).
Job Offer
- Permanent role within a large organization in the Energy & Natural Resources industry.
- Opportunities to work in the vibrant city of Kuala Lumpur.
- Professional work environment with structured processes.
If you are ready to take on this exciting role as a P2P Specialist (Invoicing) in Kuala Lumpur, we encourage you to apply and be part of a thriving team in the Energy & Natural Resources sector.
To apply online please click the Apply button below. For a confidential discussion about this role please contact Tessa Tian at +603 2302 4070.
Agensi Pekerjaan Michael Page International (Malaysia) Sdn Bhd | Registration No.914741-W.
