Job Description:
1. Payment Processing
- Review, validate, and process supplier invoices accurately and in a timely manner
- Ensure proper matching of invoices against Purchase Orders (PO), Delivery Order (DO), Invoice and Goods Receipts (GR)
- Identify discrepancies and liaise with vendors or internal teams for resolution
- Monitor payment schedules and due dates to prevent late payment penalties
- Execute payments in accordance with agreed terms and company policies
2. Reconciliation & Vendor Management
- Perform regular vendor statement reconciliations and ensure account accuracy
- Investigate and resolve discrepancies, unpaid invoices, and outstanding balances
- Serve as the primary point of contact for vendor payment-related inquiries
- Build and maintain strong, professional relationships with vendors and stakeholders
3. Documentation, Compliance & Reporting
- Maintain proper documentation and systematic filing of invoices and payment records
- Ensure compliance with internal controls, SOPs, and audit requirements
- Prepare Accounts Payable (AP) aging reports and payment status updates
- Support month-end and year-end closing activities
Requirements:
- Diploma or Bachelor's degree in Business, Finance, Supply Chain, or a related field.
- Experience in administrative work in e-commerce, digital, or tech companies would be an added advantage.
- Fresh graduates are encouraged to apply.
- Proven experience in finance operations, claims processing, or supply chain management.
- Strong proficiency in Microsoft Excel (data analysis, reconciliation, reporting).
- Excellent attention to detail with strong numerical and analytical skills.
- Meticulous with a strong sense of ownership and accountability.
- Exceptional organizational and multitasking abilities.
- Strong communication skills, both written and verbal, with the ability to collaborate effectively with cross-functional teams.
- Ability to adapt to a fast-paced and dynamic work environment.
- Independent, resourceful, and flexible to take on new tasks.
