Payroll & Accounts Officer

Accounts & Payroll Officer

The Wave Clinic Kuala Lumpur

Full-Time | Immediate Start

Role Purpose

The Accounts & Payroll Officer plays a central role in ensuring the financial stability, transparency, and integrity of The Wave Clinic.

This position ensures accurate payroll delivery, clear financial records, timely invoicing, and ethical financial governance contributing directly to staff confidence, family trust, and operational stability.

This is a trusted role within a values-led, family-owned, international organisation.

Reporting Structure

Reports to:

Finance Director / Finance & Strategy Lead

Direct Reports:

None

Works closely with:

Clinical Directors

HR

Operations

Senior Leadership Team

Core Responsibilities

1. Accounts Administration

Process supplier invoices accurately and promptly

Manage accounts payable and receivable

Issue and track family invoices in line with treatment contracts

Maintain accurate financial records and digital filing systems

Perform monthly bank reconciliations

Support month-end and year-end closing processes

Maintain audit trails and documentation readiness

Flag discrepancies immediately and appropriately

2. Payroll Management

Prepare and process monthly payroll for all staff

Ensure correct statutory deductions (EPF, SOCSO, PCB)

Maintain payroll records and confidentiality

Process salary adjustments, contract changes, and new starter details

Liaise with HR regarding employment updates

Ensure compliance with Malaysian labour and tax law

3. Financial Governance & Conduct

Maintain strict confidentiality

Work with integrity and neutrality

Uphold financial transparency standards

Support structured and orderly systems

Contribute to a calm and professional operational culture

Required Experience & Qualifications

25 years experience in accounts and payroll

Relevant qualification in Accounting, Finance, or Payroll

Strong attention to detail

High ethical standards

Able to work independently and responsibly

Familiarity with accounting software (e.g., Xero, QuickBooks or similar)

Experience in healthcare, education, or hospitality settings is advantageous but not essential

Personal Attributes

Calm and organised

Discreet and trustworthy

Non-political and professional

Comfortable with structure and process

Clear communicator

Emotionally steady under pressure

What We Offer

Competitive salary (commensurate with experience)

EPF, SOCSO and statutory benefits

Supportive and respectful working culture

Clear role boundaries and expectations

Opportunity to grow within an expanding international organisation

Wave Ethos

The Wave Clinic is a specialist adolescent and young adult mental health service serving international families.

We are values-led, structured, and committed to high standards of ethical practice, financial integrity, and emotional safety across all departments.

Please send your CV to [Confidential Information]

We look forward to meeting you