Job Summary: The Payroll Administrator will be responsible for managing and processing the company's payroll accurately and on time. This role requires a thorough understanding of payroll processes, tax regulations, and compliance standards. The ideal candidate will have excellent analytical skills, attention to detail, and the ability to handle sensitive information with confidentiality.
Key Responsibilities:
- Payroll Processing:
- Accurately process bi-weekly, semi-monthly, or monthly payroll for all employees with accuracy and timeliness
- Ensure all payroll transactions are processed efficiently and in compliance with company policies and legal requirements.
- Manage and maintain payroll records, including timesheets, deductions, benefits & earnings
- Manage employee benefits administration, including employee's medical enrollment, changes, and claims processing.
- Reconcile payroll accounts and resolve any discrepancies.
- Managing e-reimbursement system, access account and claims budget.
- Ensure strict adherence to payroll processing timelines, coordinating with relevant stakeholders to meet all deadlines for salary calculations, deductions, and disbursements
- Prepare and process payments for all People & Culture related expenses, ensuring accuracy and compliance with financial procedures.
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- Compliance and Reporting:
- Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Prepare and submit payroll tax reports, statutory reports & other related documentation in accordance with Malaysia regulation requirements
- Stay updated on changes in Malaysia payroll laws and regulations.
- Submit and manage HRDF (Human Resources Development Fund) claims in accordance with regulatory requirements and organizational timelines.
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- Data Management:
- Maintain accurate employee records in the payroll system.
- Update payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
- Resolve payroll discrepancies by collecting and analyzing information.
- Ensure all employee personal files are complete, accurate, and maintained in accordance with data protection regulations and company policies, including proper documentation, archiving, and secure storage of employment-related records.
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- Employee Support:
- Respond to payroll-related inquiries from employees and management.
- Provide information and support regarding payroll policies and procedures.
- Assist employees with understanding their paychecks, deductions, and benefits.
- Employee Lifecycle Management:
- Prepare documentation and coordinate the employee confirmation process upon completion of probationary periods.
- Monitor and prepare notifications for contract expiry dates, ensuring timely communication and renewal processes.
- Prepare and coordinate the employee offboarding process, including exit documentation.
- Coordinate and prepare service award recognition for employees reaching milestone anniversaries.
- Notify HRBP on employee contract retirement.
- System Management:
- Utilize payroll software to process payroll and generate reports.
- Collaborate with IT and HR departments to ensure payroll system integrity and efficiency.
- Participate in system upgrades and testing.
- People & Culture Support:
- Provide logistical and administrative support for People & Culture events, including coordination, communication, and execution assistance.
- Continuous Improvement:
- Identify areas for process improvement and implement solutions to enhance payroll operations.
- Develop and document payroll procedures and guidelines.
- Participate in payroll audits and implement recommendations.
Qualifications:
- Education: Bachelor's degree in Human Resource, Finance, Business Administration, or a related field preferred.
- Experience: 3-4 years of experience in payroll administration.
- Technical Skills: Proficiency in payroll software and Microsoft Office Suite, particularly Excel.
- Knowledge: Strong understanding of Malaysia payroll principles, practices, and regulations.
- Certifications: Certified Payroll Professional (CPP) designation is a plus.
Skills and Attributes:
- Excellent numerical and analytical skills.
- High level of accuracy and attention to detail.
- Strong organizational and time-management abilities.
- Ability to handle confidential information with discretion.
- Excellent communication and interpersonal skills.
- Problem-solving skills and the ability to work under pressure.
- Ability to work independently and as part of a team.
Can share their resume at [HIDDEN TEXT] or +6531652483.
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Expected salary:
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