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What you'll be doing:
Payroll Analyst is to overseeing payroll procedures, preparing reports and forecasts for senior management, ensuring compliance with all compensation and tax regulations.
Responsibilities include reviewing payroll data and documents for inefficiencies and errors, consolidating pay register and ensuring payments are made on time.
To be successful in this role, you should have excellent analytical skills with the ability to spot numerical errors. Ultimately, you'll help us to maintain an efficient payroll process that complies with local regulations.
Some of the responsibilities are:
PPG GSC Payroll team is in charged largely in 3 areas to support PPG overall payroll operations and stabilization.
1. Payroll Payment Management
- Conduct payroll payment processing through gathering, consolidating and uploading payroll register for data of assigned countries.
- Manage and consolidate payroll register, produce variance report and review cash flow position by ensuring adequate funding for payout.
- Manage payment calendars for the fiscal year.
- Manage the flow of payroll approval process.
- Assist Finance in payroll reconciliation, and preparation of journal voucher for posting.
- Conduct swift and accurate transfers and payments, if required.
2. Payroll Migration and Implementation Project
- Act as the Payroll SME to review pay elements setup and logic testing (UAT), perform payroll bank file testing, and ensure all payroll records are correct and accurate.
- Prepare and submit necessary paperwork for tax deductions, benefits and garnishments.
- Report to management on payroll project issues and request.
- Coordinates closely with 3rd party vendor(s) and/or Consultants in ascertaining payroll data, and statutory contributions are constantly compliance to local labour laws.
- Act as the first contact point to resolve payroll enquiries from country and issues with third party vendor(s).
- Support continuous improvement (CI) of Payroll process including driving standardization, automation and transformation agenda.
- Establish efficient communication channels and maintain close working relationships with HK HQ, GSC team and local countries.
- Update project milestone progress and lesson learnt on the Smartsheet.
- Any other tasks or projects as assigned.
3. Payroll Analysis and Administration
- Conduct regular audits on payroll procedures and records.
- Prepare and submit various payroll related reports for approval as per scheduled timelines.
- Maintain proper documentation and filing of all relevant payroll documents.
- Prepare Operating Manual (OM) and Desk Procedure / Work Instruction.
- Resolve issues escalated from the country; for severe issues to escalate to GSC HOD on the timely manner.
- Ensure internal controls are in place. Keeps abreast with changes of internal guidelines and external regulations.
About You:
Education / Professional Qualification
- Candidate must possess at least a Bachelor's Degree in Business Administration, Human Resource, Banking, Accounting or equivalent.
Professional Experiences
- 1 - 3 years experience in Payroll processing, analyzing or related field.
- Experience in establishing and/or maintaining payroll processes and controls.
- Outsourcing / Shared Services environment and experience will be an added advantage.
- Exposure in process standardization and automation experience will be an added advantage.
- Good knowledge on MS Office applications, MS Project and Smartsheet.
- Good written and verbal communication skills.
Competencies
- Ability to work independently, take ownership of work-streams and proactively managing upward, downward, peers and stakeholders.
- Customer-service centric and Tasks oriented - Committed to respond efficiently to the internal customers needs and deliver quality work at all times.
- Great analytical skills and possess the ability to handle mass information in an efficient manner.
- Resilient and durable, able to maintain momentum in the face of obstacles and setbacks.
- Able to deal with ambiguity and uncertainty in an effective manner.
- Ability to work according to strict deadlines, manage various demands, demonstrate accuracy and attention to detail.
- A proactive and effective team player, self-starter and self-motivated for leading and executing tasks.
- Solid organizational skills, including multitasking and good time-management skills.
- Able to collaborate effectively across multiple internal functions.
