Payroll Executive (Singapore)

Job Tasks:

• Manage end-to-end payroll processing as payroll preparer and checker.
• Validate vendor invoices and ensure correct service charges.
• Handle recharge processes within FUJIFILM group companies.
• Collaborate with Finance on payroll provisioning, journal submissions, and bank reconciliations.
• Prepare payroll and related reports according to SUBSI's requirements.
• Maintain employee Digital Personnel Files to support digitization efforts.
• Coordinate with HR Business Partners (HRBPs) for payroll data gathering, validation, and clarification.
• Validate payroll data, time & attendance records, and onboarding/offboarding processes for accuracy.
• Resolve payroll data discrepancies in coordination with relevant parties.
• Manage payroll schedules, ensure adherence to timelines, and coordinate payroll sign-off and bank file approvals.
• Process statutory reports such as income tax, pension, and insurance contributions.
• Perform payroll simulations to support HR decision-making.
• Provide Level 2 payroll support to managers and employees; escalate complex issues as needed.
• Work closely with vendors and internal teams (Finance, IT, Compliance) to ensure smooth payroll and attendance operations.
• Develop and maintain SOPs, work instructions, user manuals, and communication materials.
• Maintain regulatory compliance by staying updated on relevant payroll laws and best practices.
• Support payroll change requests and other assigned tasks or projects.

Requirements:

• Strong knowledge of payroll administration and processing.
• Experience validating payroll data and reconciling vendor invoices.
• Ability to coordinate with multiple teams including Finance, HR, IT, and Compliance.
• Familiarity with payroll systems and digital personnel file management.
• Understanding of statutory payroll reporting and regulatory compliance.
• Good communication and problem-solving skills for resolving payroll queries.
• Detail-oriented with strong organizational and time management skills.
• Ability to develop and maintain documentation such as SOPs and user guides.
• Experience in managing payroll schedules and ensuring timely payroll processing.
• Proactive attitude towards continuous improvement and collaboration.