The Personal Assistant will provide high-level personal and administrative support to C-suite executives, ensuring seamless coordination of travel arrangements, corporate administration, and day-to-day office operations. The role requires strong company secretarial exposure, a high level of discretion, and the ability to liaise effectively with professional advisors and senior stakeholders in a fast-paced, executive environment.
Key Responsibilities
- Manage end-to-end travel arrangements including planning schedules, booking flights, accommodation, and coordinating itineraries.
- Provide comprehensive administrative and personal support, including handling day-to-day office matters and company administration.
- Support corporate setup activities, including incorporation of new entities and coordination of related documentation.
- Liaise with trustees, company secretarial firms, professional advisors, and external service providers on corporate and statutory matters.
- Coordinate payments, track invoices, and support basic finance-related administrative tasks as required.
- Maintain proper records, documentation, and filing for corporate, administrative, and travel-related matters.
- Act as a key point of contact to ensure smooth communication between internal stakeholders and external parties.
- Perform any additional tasks reasonably required to support the Company's operational needs.
Requirements
- 5 years and above of experience as a Personal Assistant or Executive Assistant supporting C-level executives
- Strong company secretarial (cosec) knowledge and experience, including liaising with trustees, company secretarial firms, and handling corporate compliance matters.
- Excellent organizational and time management skills, with the ability to manage multiple priorities and complex schedules.
- High level of discretion, confidentiality, and professionalism.
- Strong communication and interpersonal skills to liaise effectively with internal teams, senior stakeholders, and external service providers.
- Proactive, detail-oriented, and capable of working independently in a fast-paced executive environment.
