Personal Assistant for CEO AI experience ,has transport ,can travel,good orgaizational skill

Company Description Independent Guarding Services (IGS) was founded in 2010 as part of a rebranding and restructuring initiative and is recognized for its systematic and standardized approach to security, safety, and risk management. Based in Malaysia with global reach, IGS supports clients worldwide, from government and corporate entities to grassroots operations. The organization combines transnational knowledge with advanced technology to deliver results that consistently exceed client expectations, particularly for high-reliability and high-performance environments. IGS focuses on security, safety, integrity risk management, investigations, tailored training services, and end-to-end protective services in high-risk settings. Its team includes professionals with Special Operations, intelligence, law enforcement, and specialist backgrounds, supported by employees, contractors, and partners positioned around the world.

Role Description The Personal Assistant for the CEO will provide comprehensive administrative and personal support to enhance executive efficiency and overall AI-related business operations. This full-time, on-site role is based in Petaling Jaya and requires regular travel to meetings, client sites, and events; reliable transportation is essential. Day-to-day responsibilities include managing the CEO's calendar, coordinating meetings, arranging travel and accommodations, preparing correspondence and reports, and maintaining organized records and files. The role also involves assisting with AI-related project coordination, tracking action items, supporting internal and external communications, and liaising with team members and partners to ensure smooth cooperation. The Personal Assistant will handle confidential information with discretion, prioritize tasks in a fast-paced environment, and proactively address logistical and organizational needs.

Qualifications

• Candidates should possess strong Personal Assistance and organizational skills, including calendar management, travel coordination, and documentation.
• Candidates should possess effective Communication and Cooperation skills to interact professionally with the CEO, team members, and external stakeholders.
• Candidates should possess experience or familiarity with Hiring and Benefits Administration to support basic personnel-related tasks when required.
• Candidates should possess the ability to travel regularly, have reliable transportation, and be comfortable working on-site in Petaling Jaya.
• Candidates should possess proficiency with office productivity tools (e.g., email, spreadsheets, presentations) and digital communication platforms.
• Candidates should possess good organizational and time-management abilities, attention to detail, and the capacity to work independently with minimal supervision.
• Candidates should possess a high level of integrity, discretion with confidential information, and professionalism in high-security and high-risk environments.
• Relevant experience supporting senior executives, exposure to AI or technology-related projects, and a diploma or degree in business, administration, or a related field are beneficial.