Acting as the trusted point of contact for the Managing Director (MD) or Deputy CEO office for all external parties and internal staff, and dealing appropriately with correspondence, calls and visitors, representing the MD or Deputy CEO as and when required
Professional diary management including the seamless co-ordination of travel, visas, hotels and meetings whilst maintaining awareness of key deadlines on behalf of the MD or Deputy CEO.
Undertake project work and administration to support ongoing business development and group communications, including collating information, formatting documentation, organizing meetings and developing presentations
Co-ordination and support of board, leadership and senior management team meetings including sending invites, booking rooms, organizing teleconferencing, collating agendas, minute taking and recording and tracking of actions
Organizing company events and meetings including room/hotel bookings and managing attendance
Provide administrative support to the board of directors and senior managers as appropriate
Provide proactive inbox management ensuring all emails are correctly responded to, filed and deleted as appropriate
Provide ad hoc administrative and organizational support with aspects of office, facilities and HR management across all companies to help ensure that the business is being run properly and complying with legislation and regulations
Coordinate company subscriptions and membership of professional organizations
Process all time-sheets and business related expenses in a timely manner
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
Drafting letters, agreements, personal correspondence, and other tasks that facilitate the MD or Deputy CEO ability to effectively lead the company
Maintains discretion and confidentiality in relationships with all board members
Undertake other duties that may arise due to contingencies of work from time to time
Requirement
Minimum 3 years working experience in a commercial environment with growing level of responsibility,
Mandarin speaking is must as required to liaise with China stakeholders.
Strong integrity, commitment and ability to maintain high level of confidentiality.
Able to communicate and interact with internal employees of all levels & external parties (eg: business partners, clients etc).
Good writing skills, organization skills, and computer skills (MS Office Applications).
Able to meet deadlines, multitask, work under pressure, with good attention to details.
Able to work independently with good problem-solving skills, and able to provide solutions to issues that arise.
