Job Summary
We are hiring Executive Personal Assistant to support the Company Director during rapid multi-state and international expansion. This high-impact role goes beyond traditional assistance, involving strategic coordination, project oversight, and executive support across time zones. Ideal candidates are proactive, highly organized professionals who thrive in fast-paced, global environments and operate as a trusted extension of leadership.
Job Description
- Calendar Management : Manage the Director's calendar, communications, travel, and priorities across multiple time zones
- Project Coordination : Coordinate, track, and follow up on key projects across multiple states and countries
- Site Support: Provide on-site assistance when needed to operations teams or other teams to ensure smooth and efficient project execution.
- Liaison & Relationship Building: Act as a trusted liaison while building strong relationships among leadership, staff, partners, and global stakeholders.
- Provide Backup Support: Assist other teams and stay updated on pending tasks and priorities.
- Business Intelligence Support: Gather and analyze operational and market data, and present insights to support decision-making across projects
- Confidentiality : Handle sensitive and confidential information with discretion and professionalism
- Perform any other ad-hoc duties as assigned by the Director.
Requirements:
- Relevant Experience: Previous experience in a similar role such as Personal Assistant or Executive Assistant is valuable, but candidates with transferable skills are also encouraged to apply.
- JLPT N1/N2 or Native only
- Proficiency in both written and spoken Japanese and English.
- Flexibility: Willingness to travel , can work with a dynamic schedule and handle a variety of responsibilities as needed.
- Exceptional organizational skills and ability to multitask under pressure.
- Candidates with experience in the real estate sector will have an added advantage.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and proficient with Marketing & AI tools (Graphic Editing, Video Editing Tools, Chatgpt, etc.) will be an added advantage.
What We Offer:
- Performance Bonus
- Birthday Leave Enjoy extra time off on your birthday.
- Free Parking - Complimentary parking for your convenience.
- Weekly Staff Meal
- Growth Opportunities Be part of one of the SME100 Fast Moving Companies and take part in international expansion projects.
