Personal Assistant

Fresher

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Job Description

Job Responsibility

Administrative & Diary Management
Scheduling & Calendar Control booking meetings, calls, and presentations, ensuring the MDs day flows efficiently without clashes.
Travel Arrangements flights, accommodation, visas, and itineraries (sometimes last minute).
Meeting Prep preparing agendas, briefing notes, and ensuring the MD has all necessary documents or design portfolios before client meetings.
Communication & Coordination
Email & Call Handling screening and prioritising messages, drafting replies, and following up on outstanding matters.
Internal Liaison coordinating with senior designers, project managers, and other departments to relay instructions or updates from the MD.
Client Interaction sometimes representing the MD in early correspondence with clients or suppliers.
Project & Design-Related Support
Document Handling formatting proposals, pitch decks, and design presentations.
Resource Coordination sourcing images, samples, or research material for projects.
Tracking Deadlines keeping tabs on project timelines and alerting the MD to urgent deliverables.
Personal & Ad-hoc Tasks
Errands personal bookings, reservations, and small personal admin for the MD.
Event Support assisting with exhibitions, design launches, or client hospitality events.
Miscellaneous Requests anything from couriering models to picking up materials from a supplier.