You will support daily procurement activities by managing sourcing, quotations, tenders, and contracting for medical consumables, supplies, equipment, and services to ensure timely, cost-effective purchases aligned with hospital policies.
Responsibilities
- Manage end-to-end procurement processes including sourcing, user evaluation, award, and contracting for medical consumables, general supplies, equipment, and services following Procurement Policies and Procedures
- Develop and manage purchasing plans with departments based on approved capital and operating expenditure budgets
- Collaborate with user departments to define requirement specifications, scope of work, and services for Request for Quotation (RFQ) and Invitation to Tender (ITT)
- Provide procurement approach guidance to user departments to optimize sourcing strategies
- Publish RFQ and ITT on electronic procurement platforms, conduct briefings, and facilitate site show rounds when applicable
- Compile quotations and bids into Price Comparison Tables (PCT) for user department review
- Establish evaluation teams and criteria with user departments facilitate vendor interviews, product trials, sampling, and Price-Quality Method (PQM) evaluations
- Negotiate with vendors to achieve cost savings or cost avoidance
- Prepare approval documents for Approving Authority in compliance with Procurement Policies and Procedures
- Issue Letters of Award (LOA) and contracts to successful vendors
- Coordinate with users to raise Purchase Requisitions (PR) and issue Purchase Orders (PO) in the Enterprise System
- Liaise with users, Finance, Store, and vendors to manage invoices and delivery schedules
- Conduct Procurement Roadshows to educate users on procurement processes and updates
- Manage inventory by reviewing par levels and coordinating replenishment of stock items
- Liaise with ALPS for bulk contract management
- Monitor blanket orders and coordinate delivery schedules with store
- Contribute to continuous improvement initiatives for procurement processes and systems
- Review outstanding Purchase Orders with users to ensure timely closure
- Maintain up-to-date purchase records for audit compliance
- Assist in procurement-related projects as assigned
- Perform ad-hoc duties as assigned by Supervisor
Required competencies and certifications
- Degree in Business Administration or Supply Chain Management
- Minimum 3 years of related procurement work experience
- Proficiency in Microsoft Office and SAP Materials Management Module
Preferred competencies and qualifications
- Strong negotiation and writing skills
- Organized, meticulous, and resourceful work approach
- Ability to work independently and collaboratively as a team player
