Procurement Specialist - Portuguese (Based in Kuala Lumpur)
Job Overview
The role is responsible for managing invoice verification, payment processing, and ledger updates to ensure accuracy, compliance, and timely completion within defined timelines.
Key Responsibilities
- Perform an initial review of invoices to ensure suppliers have provided the correct Purchase Order (PO) information and record them in the ledger within 24 hours of receipt.
- Conduct a secondary review by matching invoice details against the PO to verify accuracy. Initiate the rejection process for any discrepancies identified.
- Complete invoice filing within 24 hours of ledger registration.
- During final payment review, verify acceptance forms for filed payment documents.
- Submit payment requests if acceptance forms are available.
- Follow up with requestors if acceptance is pending and update the ledger accordingly.
- Ensure payment requests are submitted within 24 hours of invoice filing.
- For unapproved documents, send reminders at 2, 5, and 7-day intervals.
- Support resolution of system-related issues, including fixed asset entries, and ensure payment documents are properly closed.
- Perform reconciliation for prepayments at the appropriate stage.
- Provide support for early tax calculations by coordinating with the tax department when required.
- Maintain high accuracy standards, validated through quality inspections.
Qualifications & Requirements
- Bachelor's Degree or higher.
- Proficiency in Portuguese (reading, writing, and speaking)
- English proficiency at CEFR B1B2 level or above (strong reading and writing skills with effective basic verbal communication).
- Minimum 2 years of experience in procurement payments, procurement operations, or financial payment processing.
- Strong sense of responsibility, self-motivated, and able to work under pressure.
- Excellent communication skills with a commitment to professional growth and organizational stability.
- Experience with OA systems and SAP is preferred.
