Location: Petaling Jaya, Selangor, Malaysia
Work Mode: Onsite
Employment type: Contract
Oxydata Software Sdn Bhd established since 2012, helping regional enterprises drive digital transformation through Agentic AI Services, AI Automation & Integration, Data Engineering, AI Training, and IT Managed Services. We are a lean, high-impact team where engineers work directly on cutting-edge AI products serving enterprise clients across Malaysia and the region.
We are seeking an experienced Project Coordinator / PMO Coordinator to coordinate ICT project activities, ensure complete and audit-ready documentation, and support governance and compliance initiatives across multiple projects.
Responsibilities
- Coordinate end-to-end ICT project activities and documentation processes.
- Prepare, validate, and maintain project documentation to ensure completeness and audit readiness.
- Manage documentation repositories and support the organisation of key project records.
- Coordinate financial documentation, including purchase requests, purchase orders, contracts, statements of work, invoices, and approvals.
- Monitor documentation status and follow up on outstanding items to ensure timely completion.
- Ensure compliance with ICT governance policies and support audit requirements.
- Support finance teams during financial closing activities and project capitalisation processes.
- Identify documentation gaps and recommend process improvements for greater efficiency and compliance.
Requirements
Must-have:
- Bachelor's degree in Business Administration, Finance, Accounting, Project Management, Information Technology or a related field.
- Minimum of 1 to 3 years experience in project coordination, PMO, governance, finance coordination or document management.
- Experience supporting ICT or technology projects.
- Strong organisational and coordination skills.
- Excellent documentation skills and attention to detail.
- Good stakeholder management and communication skills.
- Ability to manage multiple priorities and meet deadlines.
- High integrity, with a strong focus on governance and compliance.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Experience with SharePoint, Confluence or other document management platforms.
- Basic understanding of procurement processes and project financial documentation.
Nice-to-have:
- Knowledge of project capitalisation, accounting principles or audit processes.
- Experience in ICT governance frameworks (e.g. COBIT, ITIL).
- Experience supporting internal or external audits for ICT projects.
Education:
- Bachelor's degree in Business Administration, Finance, Accounting, Project Management, Information Technology or a related field.
Why Join Us
- Be part of a collaborative and forward-thinking ICT team where your attention to detail and commitment to governance will make a real impact.
- Opportunity to work on diverse projects, develop your skills in project coordination and governance, and contribute to the success of our organisation's ICT initiatives.
Apply Now: https://www.careers-page.com/oxy/job/W3478Y7W
