The Project Governance & Control (PGC) function is responsible for establishing, maintaining, and enforcing robust governance frameworks, controls, and reporting standards across the enterprise project portfolio. The role ensures that all initiatives are delivered in alignment with the bank's strategic priorities, regulatory requirements, risk appetite, and financial controls.
PGC acts as a central authority for project oversight by providing transparency, standardization, and independent assurance on project performance, risks, compliance, and value realization. It supports senior management and governance forums with timely, accurate insights to enable informed decision-making and effective portfolio prioritization.
Key Responsibilities:
Governance Framework & Standards
- Define, implement, and continuously improve enterprise-wide project governance frameworks, methodologies (e.g., waterfall, hybrid), policies, and procedures.
- Ensure alignment with regulatory expectations (e.g., Bank Negara Malaysia guidelines, Basel principles, internal audit standards).
- Establish mandatory stage gates, approval checkpoints, and documentation standards.
Project Control & Oversight
- Monitor project performance across scope, timeline, budget, quality, and benefits realization.
- Conduct independent health checks, project reviews, and assurance assessments.
- Track and challenge deviations from approved baselines, ensuring corrective actions are implemented.
- Maintain portfolio dashboards with standardized KPIs (e.g., RAG status, cost variance, schedule variance, risk exposure).
Portfolio Reporting & Management Information
- Consolidate enterprise project portfolio reporting for executive committees (e.g., Board, GMC, IT Steering Forum).
- Deliver insights on portfolio trends, resource utilization, financial performance, and delivery risks.
- Ensure accuracy, consistency, and timeliness of data across all reporting platforms.
Risk, Compliance & Controls
- Embed risk management practices within project delivery, including identification, assessment, mitigation, and escalation of risks/issues.
- Ensure projects comply with internal policies, regulatory requirements, audit findings, and control frameworks (e.g., operational risk, cybersecurity, data governance).
- Facilitate audit reviews (internal/external) and track remediation actions.
Stakeholder & Governance Secretariat Support
- Support governance forums and committees by preparing materials, tracking decisions, and ensuring follow-up actions.
- Act as a central liaison between project teams, business units, risk/compliance, finance, and senior leadership.
Qualifications & Skills (including mandated licenses where applicable):
- Bachelor's degree in Business, Finance, Information Systems, Engineering, or related field. Master's degree (MBA or equivalent) is an advantage.
- Project Management: PMP (Project Management Professional), PRINCE2 Practitioner, or equivalent.
- Strong understanding of Bank Negara Malaysia (BNM) guidelines (e.g., RMiT, Risk Management Frameworks).
- Familiarity with outsourcing risk, technology risk, and operational risk frameworks.
- Strong knowledge of project portfolio management (PPM) methodologies and governance frameworks.
