Project Manager & Administrative Assistant

About Gecko Digital

Gecko Digital (part of Igotopia) is a leading creator of immersive digital content for the luxury hospitality industry. We work with some of the world's finest hotels and resorts, producing virtual tours, photography, videography, and other digital experiences that help our clients market their properties globally.

We're a small, ambitious, and fast-growing team. That means everyone has the opportunity to make a real impact, take ownership of their work, and grow alongside the business.

About The Role

We're looking for an organised, proactive, and hardworking Project Manager & Administrative Assistant to help keep our projects, clients, and internal operations running smoothly.

This is not a traditional project management role where you need years of production experience. Instead, we're looking for someone who is highly organised, enjoys solving problems, communicates well with people, and is eager to learn.

You'll work closely with our production and management teams to ensure projects move efficiently from completion through post-production and delivery while also supporting a variety of administrative and business development tasks.

Responsibiliites

Project Coordination

• Coordinate multiple content production projects simultaneously
• Track project progress and deadlines
• Liaise with photographers, editors, and production staff
• Ensure deliverables are completed on schedule
• Follow up on outstanding tasks and keep projects moving

Client Communication

• Communicate with hotel clients via email and phone
• Schedule meetings and coordinate project timelines
• Provide project updates
• Handle general client enquiries
• Ensure an excellent customer experience throughout each project
  

Administrative Support

• Data entry and maintaining company databases
• Organising project files and documentation
• Preparing reports and spreadsheets
• General office administration
• Supporting management with day-to-day operational tasks
  

Sales Support

• Research luxury hotels and tourism businesses
• Generate qualified sales leads
• Maintain CRM records
• Assist with outreach campaigns
• Support the sales team with administrative tasks
  

Team Support

As a growing business, everyone helps where needed. You may occasionally assist with other operational tasks outside your primary responsibilities, giving you exposure to different areas of the company and opportunities to develop new skills.

What We're Looking For

We're more interested in attitude than experience.

You'll be a great fit if you are:

• Highly organised and detail-oriented
• Excellent at multitasking
• Proactive and able to work independently
• A strong communicator in written and spoken English
• Comfortable working with spreadsheets and online software
• Reliable and able to manage deadlines
• Eager to learn new skills
• Positive, adaptable, and willing to help wherever needed

Experience

The following would be beneficial but is not essential:

• Administrative or office experience
• Project coordination experience
• Customer service or client-facing experience
• Sales administration or lead generation
• Experience using Microsoft Office or Google Workspace

Full training will be provided.

What We Offer

• Competitive salary
• Training and career development
• A supportive and friendly working environment
• The opportunity to work with some of the world's most prestigious luxury hotels
• Exposure to international projects
• A varied role where no two days are the same
• Genuine opportunities to grow as the company expands

Why Join Gecko Digital

We're building something exciting. As our team grows, so do the opportunities for our people. If you're someone who enjoys taking ownership, learning new skills, and contributing to a collaborative team, we'd love to hear from you.

If you're organised, motivated, and looking for a role where you can make a real difference, apply today.