We are seeking a proactive and resourceful Project Personal Assistant (Marketing) to support the Director in daily & business support, administrative management, and project coordination. The ideal candidate is detail-oriented, highly organized, and comfortable switching between operational and business tasks.
Executive Support
- Provide executive and personal assistance to the Business Director.
- Support and provide backup to the Executive PA.
- Coordinate calendars, meetings, travel arrangements and follow-up actions.
Project Coordination
- Coordinate projects involving multiple departments.
- Track project progress and follow up on action items.
- Liaise with internal teams, external partners and vendors.
- Maintain documentation, trackers and standard operating procedures.
- Support strategic initiatives assigned by the Business Director.
Business Support
- Conduct market and business research.
- Support marketing, digital marketing and business initiatives.
- Assist with product launches, campaigns and events.
- Support e-commerce and operational projects where required.
Learning & Continuous Improvement
- Learn and test new tools, systems and AI applications when required.
- Identify practical opportunities to improve productivity and execution.
- Recommend improvements to existing processes.
- Document useful findings, workflows and lessons learned.
- Demonstrate curiosity, adaptability and a willingness to learn unfamiliar tools.
Key Requirements
- Diploma or Bachelor's degree in Marketing, Communication, Administration or a related field.
- Preferably experience in marketing, business or a related role.
- Strong organizational and multitasking skills with keen attention to detail.
- Excellent written and verbal communication skills in English. (Mandarin is a plus)
- Proficiency in MS Office; familiarity with marketing tools (e.g., Canva, Mailchimp, social media platforms) is a plus.
- Proficiency in variety of AI tools is a plus.
- Proficiency in graphic design or video editing is a plus.
- Creative, resourceful, and able to work independently under tight deadlines.
Working hour: Monday to Friday 9.30am to 5.30pm, Saturday 9.30am to 1pm
