Project Secretary

Duties and Responsibilities: 

General Responsibilities 

• Frequently follow up internally to ensure progress and alignment & update dates 

• Support Project Director in administrative duties , with the ability to handle multiple projects simultaneously in a dynamic environment 

• Be part of project hand over meetings & Kick off meetings  

• Ensure quality in all carried out work 

Project Planning 

• Supporting the Project deliverables & documentation control 

• Support projects progresses follow up – Maintain project plan & dates 

• Participate in Internal project meetings 

• Follow up on deadlines 

• Supporting the application of work permits for expats 

• Supporting claim management and insurance claims 

Project Communications 

• Support the members in Project Management Office 

• Support the Project management during execution of projects 

• Be an active part of project team activities 

• Supporting onshore transport and site logistics (e.g. receiving of goods, storage at site, LMS) 

• Ensure project documentation is handled/stored as per policy 

• Send hard copy print and digital version to customer as pr. Contract 

• Any other ad hoc tasks and / or assignment as may be given from time to time 

Qualifications

• Good command of English (both spoken and written) and Bahasa Malaysia.
• Capable of multi-tasking and seeing assigned tasks through to completion.
• Attention to detail and problem-solving skills
• Strong organizational and planning skills
• Proficient in MS Office, office management systems and procedures
• Minimum 3-5 years of experience in Project Management office
• High school diploma or equivalent; degree preferred in business, engineering or related field 

   

• Results-oriented with a positive outlook 

   

• Comfortable in a dynamic and international environment 

   

• Self-driven 

   

• Internal and External customer oriented 

• A team player who recognizes the importance of maintaining positive and productive relationships with clients, suppliers, co-workers, and management. 

• Change Management skills 

   

• Prior experience with construction contracting is helpful but not a requirement 

   

• Tactful and discreet in dealing with confidential information. 

   

• Able to perform under pressure and to meet deadlines. 

-           Annual Performance Bonus, based on agreed Key Performance Indicators (KPIs)

-           Staff parking

-           Medical benefits and Group Hospitalisation & Surgical (GHS) insurance, subject to the terms and conditions of the insurer

-           Work-from-home flexibility of up to four (4) days per month

-           Optical, Dental, General Health Screening, Mental Health coverage, subject to the terms and conditions