Ensures tools are set-up according to SOPs and work instructions (for example, Project Management Plan, SOP list, TIME task codes list, Team list, Project View)
Setup of Project Specific Training in LMS
Works with PL to create an initial schedule and resource plan in Project View
Assists with drafting a consistent and coherent project management plan, including coordinated planning of the different project activities and input from the different functions
Project Execution And Control Management
Responsible for reporting and analysis and for highlighting issues for project team
Maintains the project schedule and resource changes with input from Project Lead
Prepares portions of the monthly management and dashboard reports
Updates and maintains project tracking databases, compiles data for reports, and other project-related materials
Organizes incoming and outgoing correspondence for project management
May be responsible for managing project document storage
Responsible for updating the project plan as needed and collaborating with the PL/TL to execute the plan.
May provide technical support to the Project Lead/Project Manager/Technical Lead and project team through the use Microsoft Word, Excel, ProjectView, and internal PAREXEL systems
Project Meetings
Supports preparation of required information for various project meetings
Reporting of owned responsibilities during meeting attendance
Support tracking and follow-up of action items.
Distributes agendas prior to meetings, and prepares and distribute minutes of internal and client meetings
Promotes communication among team members
Project Financial Management
Responsible for collating monthly project financial metrics
Reviewing TIME reports against allocated/budgeted time
Reviewing and processing pass through cost invoices
Interacts with Independent Consultants to collect timesheets and processes invoices for payment
Project Closure Management
Collaborates with PL/PM/TL on ensuring that documents are archived and final work handed over to the sponsor
Closes all project systems and interfaces upon project end
Key Competencies
Project Planning: Beginner
Project Execution: Beginner
Project Fulfillment: Beginner
Financial Acumen: Beginner
Risk Management: Beginner
Quality Focus: Beginner
Influencing and Leading Teams: Beginner
Communication: Basic
Accountability: Basic
Emotional Intelligence: Beginner
Customer Focused Leadership: Beginner
Decision Making: Basic
Technical Knowledge: Beginner
Proficiency Levels:
Superior - notable strength, possessing a special talent, and viewed as being better than most capable of coaching for and teaching this competency.
Advanced - mature understanding of the competency and excellent ability to apply the competency in multiple situations- capable of teaching the basics of this competency to others
Proficient - robust understanding of the competency and solid acquisition of the skills required to use the competency can successfully apply it without management supervision
Basic - understanding of the competency and has acquired the fundamental skills- can apply it under the guidance of management
Beginner - limited or no understanding of the competency- requires close management and guidance in its application.
Knowledge And Experience
Initial years of experience in a similar role preferred.
Extensive working knowledge of the English language
Education
Bachelor's degree in a science-related field, with an advanced degree desirable
