Job Description:1. Tenancy Administration & CoordinationProvide administrative support for tenancy matters
including new tenancies, renewals, relocations, revamps, and
landlord-initiated requests.Coordinate and manage tenancy-related
documentation such as Letters of Offer, tenancy agreements, deposits, and key
commercial terms (administrative tracking, filing (physical and online) and
safe-keeping).Act as a liaison between Mynews and landlords for
tenancy-related submissions, requirements, and follow-ups.Track tenancy milestones include handover dates,
fit-out periods, and possession timelines.2. Local Authority Liaison & Approvals and Utilities Applications (TNB
& Water)Prepare and submit applications to local
councils (e.g., DBKL, MBPJ, MBSA & others state authorities) for
business licenses, premise licenses, signage permits, and other required
approvals.Act as the main point of contact between the
company and local/state authorities.Track, follow up, and ensure timely approvals
from relevant departments.Attend meetings or site inspections with local
authorities, when necessary.Assist the team on Tenaga Nasional Berhad (TNB)
applications including new connections, upgrades, relocations, and
meter-related matters.Primarily handles water supply applications with
the relevant water authorities for new, relocated, and revamped stores.Liaise with utility authority, Landlord, and
contractors to ensure timely approvals, installations, and activation.3. Landlord
& External LiaisonAct as the coordination point for landlord-related
submissions and requirements, including documents requested for building
plan, utilities, and statutory approvals.Communicate with landlords on submission status,
timelines, and outstanding requirements.Support landlord-initiated store works and ensure
alignment with Mynews design and operational standards.4. Documentation
& ComplianceMaintain proper filing of approvals, permits,
correspondence, and statutory documents (physical and digital).Ensure accuracy and completeness of all
submissions comply with internal standards, authority requirements, and
project specifications.Keep
updated records of licenses, permits, renewal dates, and regulatory
compliance status.Assist in audits or internal reviews by providing
complete documentation when required.Stay
updated on local regulations, licensing requirements, and changes in
compliance policies that affect business operations. 4. General
Support & Other DutiesPrepare basic reports (eg : architect costing
report), department project status, authority submissions and licensing
status.Support the team on ad-hoc administrative tasks
related to store design and construction projects.Perform any other duties related to store
development, approvals, and coordination as assigned by the managementHandle correspondence and communication related to
authority matters
Job Requirement:Certificate / Diploma Construction Management, Architecture, Tenancy
Management or other related field.Minimum 2-3 years of relevant experience in project/tenancy
administration, construction coordination, or authority submissions
(Retail/F&B experience is an added advantage).Familiarity with local authority submissions, TNB, and water authority
applications is preferred.Good organizational and documentation skills with strong attention to
detail.Able to coordinate with multiple stakeholders and manage multiple
projects concurrently.Proficient in Microsoft Office (Word, Excel, PowerPoint) experience with
project tracking tools is an advantage.Strong communication and follow-up skills.Organized,
detail-oriented, and capable of working independently.
