Job Summary:
We are seeking a detail-oriented Procurement Specialist responsible for ensuring the timely procurement of goods and services, maintaining vendor relationships, and optimizing procurement processes while ensuring compliance with company policies.
Key Responsibilities:
- Initiate a preliminary review of invoices to ensure suppliers have provided the corresponding PO information and promptly record
- them in the ledger within 24 hours of receipt.
- Conduct a secondary review of invoices by comparing their contents with the PO to ensure accuracy. File the invoices, and if errors
- are detected, initiate the necessary rejection process.
- Ensure completion of the filing process within 24 hours of ledger registration.
- During the final payment review, verify the acceptance forms for the filed payment documents. Submit payment requests if
- acceptance forms are available; otherwise, remind requestors to provide acceptance and update the ledger accordingly.
- Submit payment requests within 24 hours of invoice filing. For unaccepted documents, send reminders at intervals of 2, 5, and 7
- days.
- Assist in resolving any other system issues or problems related to fixed asset entry, and ensure that payment documents are
- successfully closed.
- After making prepayments, reconciliation is required at a later stage.
- When situations demand early tax calculation, assistance is provided to engage with the tax department for tax assessment.
- Accuracy will be validated through a quality inspection.
Qualifications & Requirements:
- Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field.
- 2+ years of experience in procurement, accounts payable, or purchasing.
- Fluency in English is required. Proficiency in one or more additional languages (e.g., Spanish, Mandarin, French, Japanese or other widely spoken business languages) is highly preferred.
- Strong understanding of procurement best practices, payment processing, and financial reporting.
- Ability to multitask, prioritize, and work in a fast-paced environment.
- Strong attention to detail and problem-solving skills.
