Motul Malaysia is seeking a detail-oriented Regulatory & Compliance Executive on a 1-year contract to support regulatory certification and compliance activities for our product portfolio. This role will assist in managing product approvals, SIRIM certifications, and regulatory documentation to ensure Motul products comply with Malaysian regulatory requirements.
Working closely with internal teams including Technical, Supply Chain, Finance, and Marketing, you will coordinate regulatory submissions, liaise with certification bodies, and maintain proper documentation to support product registration, importation, and market readiness.
This position is ideal for candidates with strong administrative and coordination skills who are interested in regulatory compliance within the automotive and chemical industry.
This role is based at the Motul Malaysia Office in Puchong, Selangor.
This is a 1-year contract position.
Area of Responsibility:
Regulatory Applications & Compliance Support
- Support the preparation and submission of regulatory and certification applications required for Motul products in Malaysia.
- Assist in managing SIRIM product testing and certification processes, including coordination with laboratories and certification bodies.
- Support applications and renewals under the SIRIM Product Certification Scheme, including product listings and documentation updates.
- Streamline certification workflows using the SIRIM CAKNA system to manage quotations, payments, and application tracking for product consignment approvals.
- Coordinate labeling or relabeling requirements with logistics partners and warehouse operators when required.
- Liaise with relevant regulatory bodies such as SIRIM, Ministry of Domestic Trade and Costs of Living (KPDN), and other authorities where applicable.
- Track regulatory approval timelines and ensure timely follow-ups with authorities and testing laboratories.
Regulatory Documentation & Coordination
- Prepare and maintain accurate records of certification approvals, regulatory submissions, and technical documentation.
- Consolidate product information and supporting documents required for regulatory applications.
- Support internal teams with compliance documentation required for product importation and distribution.
- Assist in monitoring regulatory updates and identifying potential impacts on Motul products.
Process Support & Compliance Tracking
- Maintain organized records of regulatory correspondence, approvals, and testing reports.
- Support internal compliance tracking and reporting to ensure regulatory obligations are met.
- Assist in reviewing and improving documentation workflows and regulatory filing processes.
- Liaise with relevant internal teams regarding invoices, payments, and other SIRIM-related administrative processes.
Requirements
- Bachelor's Degree or Diploma in Engineering, Chemistry, Science, Regulatory Affairs, or a related discipline.
- Prior exposure to regulatory compliance, certification processes, or product registration is an advantage.
- Familiarity with Malaysian regulatory bodies such as SIRIM or KPDN is beneficial.
- Strong attention to detail and ability to manage documentation accurately.
- Good coordination and communication skills when working with external authorities and internal stakeholders.
- Organised, proactive, and able to manage multiple tasks within defined timelines.
