Sales Admin

About the job

Azelis is a global innovation service provider specializing in the distribution of specialty chemicals and food ingredients, operating in 64 countries with over 4,100 employees. The company serves more than 65,000 customers through a strong network of over 2,800 principal partnerships.

With dedicated expert teams across Life Sciences and Industrial Chemicals, Azelis delivers tailored solutions backed by over 70 application laboratories, enabling the development of innovative and sustainable formulations. By combining global reach with strong local presence, Azelis offers integrated digital and technical services, positioning itself as a trusted partner for both customers and principals.

Committed to sustainability and responsible growth, Azelis leverages science and market expertise to drive innovation, support customer success, and accelerate principal growth.

Main Accountabilities

Sales Documentation & Filing

• Prepare sales contracts, quotations, appendices, COA, and import-related documents for chemical products.
• Maintain and update sales documentation and data on ERP/CRM systems.
• Support document preparation for tender submissions when needed.

Sales Support

• Prepare daily/weekly/monthly sales reports.
• Monitor and follow up on customer outstanding payments.
• Draft sales forms, proposals, and promotional programs (if any).
• Support Sales team with customer requests: sending COA, catalogues, samples, etc.

Crossdepartment Coordination

• Work with Purchasing for import orders.
• Coordinate with Accounting on invoices, reconciliations, and receivables.
• Product creation, vendor creation and customer creation

Skills & Competences

Education and Experience:

• Bachelor's degree in organic/ inorganic chemistry, Environment, Business Administration, Commerce, Banking,
• Marketing, Foreign Languages, Finance.
• Have experience as Sales Admin or equivalent positions for at least 1 years

Skills

• Knowledge of sales procedures and operations related to chemical products
• Detail-oriented, organized, and able to work under pressure
• Ability to read and understand English in daily work basis.
• Good Communication and cross-functional coordination skills
• Essential Teamwork Skills
• Member of a team and require good interpersonal skills.
• Computer Skills
• Microsoft office, excellent presentation skills

Note : The requirements of the job will develop and change due to the needs of the business and the employee will be expected to adapt to these changes. This list is not absolute, and the employee will be expected to carry out any tasks and duties for which he/she is trained.