Duties & Responsibilities:
1. Executive & Calendar Management
- Manage and coordinate the Director's daily calendar, appointments, meetings, and travel arrangement.
- Prioritize schedules, anticipate conflicts, and proactively manage changes in a fast-moving environment.
- Prepare meeting agendas, reminders, and follow-ups to ensure smooth execution.
2. Communication & Correspondence
- Screen, prioritize, and manage phone calls, emails, and correspondence with professionalism and confidentiality.
- Draft, type, and format emails, letters, reports, and documents as required.
- Act as the primary liaison between the Director and internal/external stakeholder.
3. Document & Information Management
- Maintain an efficient filing and document management system (physical and digital).
- Ensure critical documents and information are accurate, updated, and readily accessible.
- Handle sensitive and confidential information with the highest level of discretion.
4. Financial, Accounting & Analytical Support
- Perform cost analysis, trend analysis, and basic share market monitoring.
- Consolidate and reconcile expenses; match expenses against income.
- Prepare financial summaries, reports, and analysis to support management decisions.
- Assist with budgeting, tracking, and financial documentation where required.
5. Procurement & Vendor Management
- Research, evaluate, and compare quotations for purchases and services.
- Liaise with suppliers, vendors, and bankers to ensure timely and accurate execution.
6. Personal & Ad-hoc Support
- Manage personal matters for the Director with efficiency, discretion, and sound judgment.
- Assist in ad-hoc tasks, special projects, and assignments as and when required.
Requirements:
- Posses at least a Bachelor Degree in Business Management or other relevant studies.
- At least two (2) years of relevant working experience as a secretary.
- Able to speak and write English proficiently in a professional setting.
- Possess good working attitude and integrity.
- Meticulous and attention to details.
- Able to work independently with minimum supervision.
- High sense of confidentiality.
Our benefits include:
- 5 days work per week.
- Group Hospitalization & Surgical Insurance.
- Group Personal Accident Insurance.
- Group Term Life Insurance.
- Flexi employee wellbeing benefits.
- Birthday leave & birthday gift.
