Job Overview:
The role of a Secretary to Executive Director involves providing administrative and secretarial support to a company&aposs director or executive.
Job Description:
The job description may vary depending on the organization, but the following are some typical duties and responsibilities:
- Manage the Director&aposs Calendar: Scheduling and organizing appointments, meetings, and events for the Director.
- Communication Management: Coordinating and screening all communications, including emails, phone calls, and letters, and handling them as appropriate.
- Document Management: Preparing reports, letters, presentations, and other documents for the Director&aposs review and approval.
- Travel Arrangements: Planning and organizing travel arrangements, including flights, accommodation, and transportation.
- Meeting Coordination: Organizing and preparing agendas, taking minutes and following up on action points from meetings.
- Correspondence Management: Drafting and preparing correspondence, responding to inquiries, and ensuring timely responses to requests.
- Filing and Record-Keeping: Maintaining and updating records, files, and databases, and ensuring that they are accurate and up-to-date.
- Confidentiality Management: Maintaining confidentiality and discretion at all times, especially when handling sensitive or confidential information.
- Liaison: Acting as the liaison between the Director and other staff members, external stakeholders, and clients.
- Miscellaneous Tasks: Undertaking any other duties as assigned by the Director, which may include personal errands or special projects.
Job Requirements:
- Enjoy working in a fast paced environment
- Responsibility, Punctuality, Team Work, Self Discipline, Good working attitude, Initiative
- A good and effective problem-solver with a likeable personality
- Pleasant personality, independent and resourceful person
- Good oral and written communication skills: English,Mandarin ( as the role require to deal with Mandarin speaking clients)
