Secretary To Executive Director

Female (Age: Max 45)

Location : Petaling Jaya/ Selangor

Reporting To : Executive Director

Salary Range : RM3,500 - RM4,500

Job Scope:-

Handling all aspects of personal work of the superior.

Screening telephone calls, enquires and request and handling them appropriately.

Organize and maintaining diaries, making appointments and appearances.

Dealing with incoming/ outgoing correspondences. Writing letters, dictate minutes and reviewing interview scripts.

Prepare documents, briefing papers, reports and interview scripts. Carry out background research and presenting findings into subject the superior is dealing with.

Organize and attend meetings, events. Liaise with clients, suppliers, contractors, makeup artist, artist and any other person involved in projects and staff of SPA group. Arranging travel and accommodation and when necessary to accompany the immediate superior to meeting locations to take notes or dictation, or to provide general assistance.

Required outstation/ overseas travelling.

Attend all matters as per instructed by immediate superior any person assigned on behalf. Being involved in household matters i.e maintaining the household equipments, furnitures, children daily schedule, drivers, maids, guards, gardener and religious teachers including replenishing household items. Ensure the superior is well prepared for meetings, event, function or photo sessions.

Requirements

At least PSD/ Graduates from any discipline.

2 to 5 years relevant experience Good command of spoken and written English and Bahasa Malaysia.

Highly commit in the job.

Polite, mature.

Tactful and discrete in dealing with confidential information.

Flexible, Independent, resourceful, and self driven. Pleasant personality and has interpersonal and good communication skills.

Responsible and proactive

High EQ, handle emotion and stress well.

Able to work in fast pace and within tight deadline

Welcome challenges

Multi-tasking and Efficient.