Secretary to Vice Chancellor, SEGi University

Responsibilities:

1. Administrative and Secretarial Support:

• Perform a wide range of administrative and secretarial duties to ensure the efficient operation of the Vice Chancellor's Office.

• Compose letters and memoranda under the instruction of the Vice Chancellor.

2. Documentation and Report Preparation:

• Maintain, organise, and update the filing system for the Vice Chancellor's Office to ensure easy accessibility and retrieval of information.

• Assist in the preparation and submission of reports and presentations.

3. Minutes of Meeting:

• Take accurate meeting minutes during management meetings, update follow-up status of discussed matters, and transcribe and distribute minutes promptly.

4. Office Management and Coordination:

• Coordinate office management tasks, including receiving and screening calls, handling documents, filing, and managing office supplies.

5. Liaison Role:

• Act as a liaison between the Vice Chancellor and Deans/Heads of Departments by conveying directives, instructions, and assignments.

• Serve as a liaison with external authorities and partners, such as the Embassies.

6. Scheduling and Appointment Planning:

• Schedule and arrange meetings and appointments, including the preparation of agendas and coordination of committee, board, and other meetings.

• Follow up on assigned tasks and reminder of implementation of decisions made during meetings.

7. Travel Coordination:

• Handle travel arrangements for the Vice Chancellor.

Requirements:

• Possess a Bachelor's Degree in any discipline.

• 3-4 years of related working experience.

• Be confidential at all times with good organisational and time management skills.

• Good command of written and spoken English.

• Proactive with sense of urgency, resourceful and ability to multitask.

• High level of attention to detail/ thoroughness.

• Positive attitude and pleasant personality.

• Capable of dealing with all levels of people within the organisation.

• Possess competent computer skills.

• Willingness to accept added responsibilities whenever necessary.

Only shortlisted candidates will be notified.