Senior Account Executive

Job Summary:

They are seeking a detail-oriented and responsible Accounts Executive to manage the full spectrum of accounting functions, including Accounts Payable (AP), Accounts Receivable (AR), and General Ledger (GL) activities. The ideal candidate should possess strong accounting knowledge, be familiar with ERP systems, and have hands-on experience in month-end closing, reconciliations, tax submissions, and financial reporting.

Job Responsibilities

1. Accounts Payable (AP)
2. Process accounts payable invoices and ensure timely and accurate payments to vendors.
3. Resolve payment discrepancies and maintain vendor records.
4. Assist with data entry for expenses and petty cash claims.
5. Resolve all payable-related issues with internal and external stakeholders.
6. Reconcile vendor statements with accounting software to ensure all credits, returns, and overpayments are properly accounted for.
7. Monitor ageing reports and ensure timely payment of overdue invoices.
8. Prepare and process creditor payments and payment vouchers.
9. Keep track of all payments and expenditures.
10. Maintain financial records by filing and organizing accounting documents.

1. Accounts Receivable (AR)
2. Prepare internal billing invoices, Credit Notes (CN), and Debit Notes (DN).
3. Assist in investigating invoice discrepancies to determine the accuracy of charges.
4. Create and track payment slips for customer transactions.
5. Record incoming payments accurately and efficiently.
6. Generate financial statements and reports detailing accounts receivable status.
7. Generate sales performance reports and calculate commissions for sales staff.
8. Maintain contract asset listings.
9. Update and send monthly debtor statements to sales teams for overdue collection follow-up.

1. General Ledger (GL) & Finance
2. Collect data from various departments for stock reconciliation updates.
3. Review financial documents for accuracy and perform account reconciliations.
4. Ensure all relevant documents comply with E-Invoicing requirements, where applicable.
5. Reconcile bank statements with internal records, including term loans, fixed deposits, and other financial accounts.
6. Record accrued expenses, prepayments, and miscellaneous journal entries.
7. Record payroll journal entries.
8. Prepare and submit Sales and Service Tax (SST) returns and withholding tax payments.
9. Update fixed asset registers to reflect additions, disposals, and depreciation schedules.
10. Prepare audit schedules and supporting documents for the annual external audit process.
11. Reconcile monthly HRDF records with accounting records.
12. Ensure timely renewal of insurance policies, road tax, and vehicle inspections.
13. Maintain impairment records for assets and inventory.
14. Ensure monthly account closing is completed accurately and on time.
15. Perform any ad-hoc duties assigned by the supervisor.

Job Requirements

1. Diploma, Advanced Diploma, or Degree in Accounting, Finance, or a related field.
2. Minimum 3 years of relevant accounting experience
3. in handling AP, AR, and GL functions.
4. Familiarity with Global Soft ERP is highly prefer.
5. Knowledge of SST, withholding tax, E-Invoicing, and statutory compliance requirements.
6. Proficient in Microsoft Excel and Microsoft Office applications.
7. Strong analytical, problem-solving, and reconciliation skills.
8. Detail-oriented, organized, and able to work independently with minimal supervision.
9. Good communication and interpersonal skills.