Senior Accounts Executive

3-5 Years

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Early Applicant

Job Description

Key Responsibilities1. Financial Accounting & Reporting

Manage full-set accounts: AP, AR, GL, bank reconciliation, journal entries, and month-end closing.
Prepare accurate and timely monthly financial statements (P&L, Balance Sheet, Cash Flow).
Record and reconcile transactions across multiple channels: Momence, GrabPay, TNG, FPX, credit card terminals, and caf POS.
Track revenue recognition for all business streams (classes, consignments).
Maintain supporting schedules for prepaid income, accruals, depreciation, and deferred revenue.

2. Payment & Transaction Management

Ensure all transactions from payment gateways reconcile with bank inflows daily.
Verify accuracy of daily sales and credit usage reports fromMomence.
Manage vendor and supplier payments, including coach payroll, consignment payouts, and utilities.
Record petty cash reimbursements and ensure proper approval flow.
Investigate and resolve any payment discrepancies or refund cases promptly.

3. Coach Payroll & Incentives

Maintain and verify the coachconducted class payfrom Momence.
Prepare monthly payroll reports and submit payment summaries for management approval.
Track replacement, cancellation, and substitution records for payroll accuracy.

4. Consignment & Vendor Accounting

Maintain updated records of consignment vendor agreements, purchase costs, and retail pricing.
Reconciledaily consignment saleswith front-end reports and stock movement sheets.
Preparemonthly payout reportsfor consignment vendors, ensuring accuracy and timely disbursement.
Record inventory COGS, vendor payments, and ensure SST compliance on sales.
Liaise with the Back-End Supervisor and vendors on restock, return, and payment matters.

5. Taxation & Compliance (SST / Corporate)

Prepare, compute, and submitSST filingsaccurately and on schedule.
Maintain proper classification of taxable and non-taxable items in line with RMCD guidelines.
Ensure compliance with LHDN, EPF, SOCSO, and other statutory requirements.
Liaise with auditors and tax agents for annual audits, ensuring all schedules and reconciliations are complete.
Maintain digital archiving of all tax invoices, receipts, and supporting documents.

6. Financial System Development & Automation

Apply advanced functions such as QUERY, LET, LAMBDA, ARRAYFORMULA, and IMPORTRANGE for automation.
Continuously refine and optimize reporting models for accuracy, transparency, and ease of use.

7. Budgeting & Cost Tracking

Track monthly operating expenses and compare against budget.
Monitor variable costs: utilities, coach incentives, supplies, and COGS.
Flag unusual variances or inefficiencies to management with corrective recommendations.
Assist management in preparingbi-weekly cashflow forecastsand budget projections.

8. Coordination & Communication

Liaise with theFront-End and Back-End Supervisorsfor reconciliations, refunds, or inventory adjustments.
Communicate clearly with vendors, service providers, and auditors on payment or document matters.

Qualifications

Diploma / Degree in Accounting, Finance, or related field.
Minimum 3 years of full-set accounting experience (preferably in retail, F&B, or FMCG industries
Familiar with multi-platform payment reconciliation (GrabPay, TNG, Visa/Master, FPX).
Experience in handling SST submissions and audit preparation.