Senior Admin Executive

About ResourcePro

ReSource Pro was founded in 2003 and is committed to providing innovative integrated operation solutions for the insurance industry in Europe and America. The company's headquarters is located in New York, USA. It has established business delivery centers in various parts of the world, including China, India, Serbia, the United States, the Philippines, and Malaysia. Moreover, it has multiple technology subsidiaries across the United States. With a global workforce of over 10,000, we provide round-the-clock operational support to our clients, facilitating their business growth.

Responsibilities

1. Admin Service and Facility Management

Provide administrative services and support for efficient operations in Malaysia, including welcoming visitors, responding to employee requests for admin services, managing cleaners to maintain a good environment, overseeing physical security to ensure ISO27001 compliance, and coordinating with the landlord and property managers to ensure smooth operations. Make Office Supplies budget and perform cost/quality effective procurement for the office.

2. Support on Chinese Employees

Provide comprehensive support for Chinese employees relocating from China to Malaysia including local EP visa applications, apartment searches, hotel bookings, and logistical assistance as needed. Address any living issues to ensure they enjoy their stay in Malaysia.

3. Support on Government Relations

Support government relations efforts in Malaysia by responding to requests from government bureaus, submitting necessary materials, and researching policies to access incentives. Interact with government officials on behalf of ReSource Pro to foster positive corporate citizenship.

4. Office Expansion

Assist with the office expansion strategy in Malaysia by researching suitable locations, identifying vendors, overseeing the office setup process, and supporting the service teams during their move-in.

Requirements:

Bachelor's degree in any discipline

Minimum 35 years of work experience in facility management or administration; experience in government affairs is preferred.

Good project management skills, including vendor management, office renovation, and expansion projects.

Intermediate Microsoft Office skills

Good English and Chinese skills (verbal and written)

Excellent communication and negotiation skillsProblem solvingService-oriented mindset

Other:

Working Hour: 9AM-6PM

Office Location: Hampshire Place Office, Suite A-5-01 & 02, Jalan Tun Razak, Kuala Lumpur