Job Summary
We are seeking an experienced Senior Administration Specialist to oversee site administration and safety management at our manufacturing facility in Malaysia. You will ensure regulatory compliance, lead security and fire safety operations, and establish efficient administrative systems. The ideal candidate brings strong local industry expertise, multilingual proficiency and excellent organizational capabilities. Experience in the semiconductor or electronics industry will be a advantage.
Job Responsibilities
- Manage overall site safety, security team and asset protection; maintain a safe and orderly workplace
- Oversee fire safety systems, monitoring and training; ensure full compliance with local regulations
- Lead emergency response and coordinate with government authorities
- Collaborate with procurement to source and manage service providers for accommodation, catering, transport, cleaning and reception
- Develop and implement administrative policies and procedures aligned with compliance laws and operational standards
Qualifications
Education
- Full-time Bachelor's Degree Majors in Administration or Safety Management preferred
Language Skills
- Excellent spoken and written proficiency in Chinese, English and Bahasa Melayu
General Requirements
- Highly proficient in Microsoft Office
- Hold a valid driving license
- Detail-oriented, service-minded, with strong communication and interpersonal skills
Experience
- Minimum 5 years safety management experience, including at least 3 years based in Malaysia; proven track record leading security teams
- Sound knowledge of fire safety regulations and fire control centre operations; relevant certification is an advantage
- Strong project management skills; experienced in handling safety incidents and organising site safety programmes; Registered Safety Officer or First Aid certification, plus EHS background, are highly preferred
- Minimum 2 years experience in facility and administration management covering accommodation, catering, transport and site services
- Practical experience formulating or improving local administrative policies and workflows
- Experience in the semiconductor or electronics industry will be a distinct advantage
- Successfully establishing administrative systems from scratch in manufacturing sites is highly desirable
