At Nadi Tech, part of TNG Digital Group, we build and run secure, high-performance digital infrastructure that powers essential services across Malaysia.
Our platforms support large-scale B2B and public sector initiatives used by millions of people every day. That means reliability, security, and performance are not nice-to-haves. They are built into everything we do from day one.
We are looking for people who enjoy solving complex, real-world problems. People who think in systems, understand how things connect, and take pride in building infrastructure that is stable, scalable, and built to last.
Here, you will take ownership of systems that matter and see your work used in real, everyday scenarios.
What You'll Do:
- To coordinate and manage day-to-day operational activities, ensuring smooth workflow and efficient processes to achieve key performance targets of Operations Division.
- Plan and arrange travel itineraries, accommodations, and transportation for Operations Division as needed.
- Organize and coordinate Operation Division events, meetings, and conferences, including logistics, catering, and materials preparation.
- Liaise with the office administration team to facilitate repairs and maintenance of damaged office equipment and facilities.
- Collaborate with HR and hiring managers to initiate & facilitate hiring process for new employees.
- Coordinate IT access and workstation setup, as well as provide necessary stationery and resources for new joiners.
- Provide general support to Operations Division visitors, if any.
- Developing, reviewing, and improving administrative systems, policies, and procedures when is necessary.
- Must be very organized and detail-oriented, as they will be responsible for managing the operation, records, and reports.
- Collaborate with the finance & procurement department to manage payment requisitions, purchase requisitions, issue purchase orders, and reconcile records related to requests for approval (RFA) including billings & invoices to partners.
- Assist in preparation of month-end accruals for department expenses, ensuring accurate financial reporting & reconciliation.
- Strong communication skills are needed, as they must be able to correspond with potential and current internal and external party.
- To ensure all the files and documents is filed and kept properly for future audit purposes.
- To perform any duties assigned by the management from time to time.
- Always on standby mode to assist on ad-hoc project from time to time.
- Provide high-level administrative support to the head of operations, including calendar management, travel arrangements (ie. Visa, transport arrangement, accommodation etc), and meeting coordination.
- Handling Head of Operation expenditure claims and collating and filing expenses.
- Handling Head of Operation's personal matters, if any.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Act as a liaison between the COO and internal/external stakeholders, maintaining professionalism and confidentiality.
- Assist on ad-hoc assignment, if any.
Job Requirements:
- Candidate must possess at least Diploma, Advanced Diploma or Bachelor's Degree in any field.
- Required language: English, Bahasa Malaysia and Mandarin is added advantage.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Extremely responsible and committed attitude.
- Candidate must have at least 3-5 years of working experience in operations.
- Meticulous, focused on problem solving and able to interact with the team members and partners to achieve goals.
- Ability to work under tight deadline.
- Proficient user of MS Office (MS Excel in particular).
- Problem-solving & Positive attitude.
- Able to multitask efficiently.
What you get
Work your way
Your wellbeing matters
- Medical coverage, with option to include dependants
- Extra leave for family and caregiving needs
Rewards that grow with you
- Monthly lifestyle allowance via TNG eWallet
- Long-term rewards for your contributions
Everyday support
- Mobile and broadband reimbursement
- Discounts and wellness perks
What it's like to work here
We value people who take responsibility, think clearly, and care about doing things right. You will be working with a team that is practical, collaborative, and focused on building things that hold up under real pressure.
Note: Only shortlisted candidates will be contacted.
