Senior Associate

Company Description

OWL CORPORATE has operations in both Malaysia and Singapore and has been supporting organisations of various sizes, ranging from entrepreneurs and small-medium enterprises (SMEs) to international firms and regional management teams in managing their corporate entities, both locally and across jurisdictions.

We provide corporate secretarial and corporate advisory services to help clients navigate complex regulatory requirements and administrative matters with confidence and efficiency.

Interested candidate, please email your resume to [Confidential Information]

Role Description

This is a full-time on-site role for a Junior / Senior Associate, Corporate Secretarial at Owl Corporate. The role involves handling corporate secretarial matters, ensuring compliance with statutory and regulatory requirements, supporting clients on corporate governance matters, and assisting in the day-to-day management of client portfolios. The position is based in Chan Sow Lin, Kuala Lumpur.

Responsibilities

• Manage a portfolio of clients and handle all aspects of corporate secretarial work for private companies.
• Prepare and lodge statutory documents with the Companies Commission of Malaysia (SSM) and other relevant authorities.
• Ensure compliance with the Companies Act 2016 and other applicable regulatory requirements.
• Draft directors and shareholders resolutions, minutes, statutory forms, and other corporate documents.
• Maintain and update statutory records and registers.
• Coordinate and follow up with clients on corporate secretarial matters and deadlines.
• Assist in incorporation of companies, striking off, share allotments, transfer of shares, changes of directors, and other corporate exercises.
• Liaise with auditors, tax agents, lawyers, and regulatory authorities where necessary.
• Support internal administrative and compliance processes.
• Handle ad-hoc corporate secretarial and administrative assignments as assigned.

Qualifications

• Diploma/Degree in Corporate Administration, Governance, Law, Business Administration, or a related field.
• Minimum 1–3 years of experience in corporate secretarial practice for Junior Associate position.
• Minimum 4–6 years of relevant experience for Senior Associate position.
• Familiarity with the Companies Act 2016 and corporate secretarial practices in Malaysia.
• Experience with corporate secretarial software and SSM submissions will be an added advantage.
• Strong organisational and multitasking abilities.
• Good verbal and written communication skills.
• High attention to detail and accuracy in documentation.
• Ability to work independently and collaboratively within a team environment.
• Strong sense of responsibility and ability to manage deadlines effectively.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• ICSA / CGQP qualification or relevant professional certification will be an added advantage.