1. Contract Administration & Governance
- Administer main contracts and subcontracts in compliance with standard forms of contract (e.g., FIDIC, PAM, CIDB, JCT) and internal company policies.
- Monitor project milestones, notice periods, and critical contractual deadlines (e.g., delay notices, defect liability periods) to protect the organization's legal and commercial positions.
- Interpret contract clauses and provide practical, risk-managed commercial advice to project and site execution teams.
2. Financial Valuation & Progress Billing
- Review monthly interim valuations prepared by Project Team and progress payment applications to clients.
- Rigorously evaluate, negotiate, and certify subcontractor payment claims, ensuring alignment with work-done progress and back-to-back contract provisions.
- Monitor retention sums, advance payments, performance bonds, and insurance renewals across all active projects.
3. Variation & Claims Management
- Identify, evaluate, and price variations (additions and omissions) in accordance with contract pricing mechanisms.
- Support Project Team for negotiations with clients and subcontractors for disputed variations to reach mutually beneficial, fair commercial resolutions.
- Assist in the formulation, compilation, and substantiation of Extension of Time (EOT) claims, disruption claims, and loss and expense claims.
4. Cost Control, Budgeting & Reporting
- Take full ownership of project cost control, budget tracking, and cash flow forecasting, providing regular reports to the Contract Manager.
- Generate monthly Commercial Status Reports (CSR) highlighting cost variances, committed costs, projected margins, and financial risks.
- Participate in regular project review meetings to present financial standings and recommend corrective actions for out-of-budget areas.
5. Subcontract Procurement & Administration
- Draft, review, and finalize back-to-back subcontracts, supply agreements, and service orders in coordination with legal and procurement teams.
- Conduct post-tender interviews, commercial analysis, and rate comparisons for specialized trade packages.
- Manage subcontractor performance evaluations, back-charges, and commercial closeout procedures.
6. Final Account Settlement & Audit Readiness
- Support Project Team for the preparation, negotiation, and finalization of project final accounts with clients.
- Concurrently drive the settlement of subcontractor and supplier final accounts to minimize long term liabilities and close out projects cleanly.
- Maintain organized, audit-ready commercial documentation, correspondence registers, and variation logs.
Duties & Responsibilities (Secondary Tasks)
1. Proper Filing
2. Liaise with External and Internal as and when necessary
3. Any other tasks as assigned by the Management from time to time.
Job Qualification & Competencies
1. Bachelor's Degree in Quantity Surveying, Construction Management, Quantity Surveying & Commercial Management, Electrical Engineering, or equivalent.
2. Minimum 5 to 8 years of progressive working experience in post-tender contract administration, preferably within main contractor or developer environments.
3. Exceptional numerical literacy, financial acumen, and precision in measurement, take-offs, and pricing.
4. Strong negotiation skills backed by a firm understanding of risk allocation and dispute avoidance techniques.
5. Advanced proficiency in Microsoft Office is a plus.
6. Exceptional written and verbal communication skills; capable of drafting clear contractual letters, notices, and commercial correspondence.
7. Strong problem-solving skills with the ability to dissect complex contractual text and financial data under tight deadlines.
8. Collaborative team player with the tact and diplomacy required to manage cross-functional relationships with clients, consultants, and subcontractors.
9. Ability to manage pressure, handle high-stakes negotiations, and multitask effectively across multiple concurrent projects.
