About The Company
Our client is a major Malaysian public-listed conglomerate focused on sustainable environment, energy, and engineering solutions. The group operates regionally across Malaysia, Thailand, and China.
Job Summary
Support the corporate secretarial team in ensuring regulatory compliance and administrative efficiency and assist in board and shareholder-related matters.
Job Descriptions
Corporate Governance and Compliance
- Support to ensure the Company's compliance with all applicable laws, regulations, and rules, including statutory requirements, listing rules (e.g. Main Board of Bursa Malaysia) and corporate governance standards.
- Review, manage and maintain the Company's statutory registers and records, ensuring they are accurate and up to date, including registers of directors, shareholders, and corporate filings with regulatory authorities (e.g. Companies Commission of Malaysia, Bursa Malaysia, Securities Commission).
- Ensure the timely preparation and filing of corporate documents, such as annual returns, financial statements, and other regulatory filings, announcements, and disclosure obligations.
- Ensure compliance with statutory obligations for public companies, including annual filings, shareholder meetings, and required disclosure.
Chairperson and Board Support
- Support by organising and facilitating board meetings, preparing agendas, ensuring timely distribution of board papers, and accurate meeting minutes and resolutions are recorded and maintained.
- Assist and support the Head, Group Corporate Secretarial to act as an intermediary between board, senior management, and internal teams, ensuring seamless communication and the effective implementation of board decisions. This involves facilitating the flow of information between these stakeholders to support efficient decision-making.
- Assist and support to manage shareholders engagement, ensuring shareholders meetings are conducted in compliance with relevant legal and regulatory requirements and that shareholders receive timely and accurate information.
- Providing support to the Board and its Committees in carrying out their duties, including the organization and coordination of meetings, preparation of materials, and ensuring effective governance processes.
Shareholder Communications
- Support in the coordination of the logistics for the Annual General Meeting or such other shareholders meeting (eg. Extraordinary General Meeting (EGM)), including preparing notices of meeting, proxy forms, and related documentation in accordance with regulatory requirements.
- Provide administrative support for shareholder engagement during the AGM/EGM, ensuring that all shareholders queries are addressed in a timely manner.
- Provide support to ensure compliance with any shareholder's communication requirements around the AGM/EGM period.
Stakeholder and Regulatory Liaison
- Support to maintain effective communication with regulatory authorities (CCM, Bursa Malaysia, etc).
- Support and handle queries and compliance matters with auditors, legal advisors, and external stakeholders in relation to corporate secretarial and related matters.
Corporate Records Management
- Maintain the Company's statutory books, ensuring that all corporate documents are up to date and accurately filed.
- Coordinate and ensure the timely submission of annual reports and other corporate filings to regulatory authorities.
- Coordinate and ensure the preparation and submission of statutory or relevant documents related to the formation, dissolution, or change in the structure of group entities (e.g., incorporation of subsidiaries, mergers and/or acquisitions).
Team Support and Development
- Support the corporate secretarial team in ensuring regulatory compliance and the smooth execution of corporate secretarial tasks.
- Support to implement the standard operating procedures for corporate secretarial activities, and ensuring consistency, efficiency, and accuracy.
Job Requirement
- ICSA or relevant degree.
- A member of The Malaysian Institute of Chartered Secretaries and Administrators (MAICSA) or such other professional body prescribed by the Minister under section 235 of the Companies Act 2016 i.e., The Malaysian Institute of Accountants (MIA), The Malaysian Bar, or The Malaysian Association of Company Secretaries (MACS).
- At least 3 years experience in corporate secretarial.
- Fluent in English and Mandarin.
- Strong attention to detail and understanding of corporate regulations and governance knowledge, stakeholder management, multi-tasking, project timeline management and communication skills.
For more information, you may reach out to Rainie Chua at [Confidential Information] or contact her at +6012-7911939 for further discussion.
