Job Purpose
The
Senior Executive, Academic Coordinator / Examinations is responsible for coordinating academic operations and managing all examination-related processes at
UCSI International School Subang Jaya. This role ensures the effective implementation of academic policies, accurate examination administration, regulatory compliance, and smooth communication between academic staff, students, parents, and external examination bodies. The position reports to the School Principal and works closely with the Academic Leadership Team, Teaching Staff, Admissions, and Administrative departments.
Key Responsibilities
Academic Coordination:
- Coordinate day-to-day academic operations including timetabling support, class allocations, and subject registrations.
- Maintain accurate academic records such as class lists, academic progression data, assessment records, and student documentation.
- Support Heads of Department and teachers with academic planning, reporting timelines, and academic data management.
- Assist with academic onboarding and briefings for new students and teaching staff.
Examinations Management
- Coordinate all internal and external examinations (e.g. Cambridge IGCSE, A-Levels, Checkpoint or other international assessments).
- Serve as the main liaison with examination boards and relevant authorities.
- Manage examination registrations, entries, amendments, withdrawals, and results processing.
- Ensure examinations are conducted in full compliance with examination board regulations, safeguarding policies, and school procedures.
- Oversee examination logistics including timetables, venues, invigilation arrangements, exam materials, and secure handling of confidential documents.
- Maintain accurate examination records, results databases, and certification documentation.
Academic Administration & Compliance
- Ensure academic records and documentation comply with Ministry of Education (MOE) requirements and internal school policies.
- Prepare academic reports and supporting documents for audits, inspections, and accreditation exercises.
- Support academic quality assurance and compliance reviews.
- Ensure adherence to internal academic SOPs and examination regulations.
Communication & Stakeholder Support
- Act as a key point of contact for parents and students regarding academic and examination-related enquiries.
- Communicate examination schedules, academic calendars, assessment timelines, and academic updates clearly and professionally.
- Support parent-teacher meetings, academic briefings, and academic-related school events.
Events & Academic Operations Support
- Assist in the planning and coordination of academic events such as student orientations, academic briefings, award ceremonies, and graduations.
- Prepare academic information packs and examination-related materials for students and parents.
Other Duties
- Perform any other duties as assigned by the School Principal or Management in relation to academic coordination and examinations.
Qualifications & Competencies
- Diploma or Degree in Education, Academic Administration, Business Administration, or a related field.
- 34 years of relevant experience in academic administration or examinations coordination, preferably in an international school environment.
- Strong organisational and coordination skills with high attention to detail.
- Ability to manage multiple deadlines and priorities in a fast-paced academic setting.
- Excellent interpersonal, written, and verbal communication skills.
- Proficient in Microsoft Office Suite (especially Excel and Word); experience with student management systems and examination portals is an advantage.
- Fluent in English; Bahasa Malaysia or Mandarin is an added advantage.
Safeguarding Statement
UCSI International School Subang Jaya is fully committed to safeguarding and promoting the welfare of children and young people. All staff are expected to uphold the highest standards of child protection and will undergo thorough background checks in line with the School's Safeguarding Policy.
About UCSI International School Sdn Bhd
The UCSI Schools Group has 3 campuses in Malaysia: Kuala Lumpur Campus, Subang Jaya Campus and Springhill Campus. Two of its campuses focuses on British school curriculum while the other one focuses on the IB.While maintaining a strong focus on core curriculum which includes British school curriculum with Cambridge IGCSE and International Primary Curriculum, we aim to complement the formal curriculum with a series of CCAs which students experiences form a cornerstone of their holistic education for the 21st century. The rapid advancement of technological innovations, global competition, and a push towards a knowledge-based economy require that our students learn to have a repertoire of soft and hard skills to enable them to succeed in a future economy that is still in the making. Through our unique CCA experiences, our students can exhibit soft skills like creativity, leadership abilities, teamwork, flexibility, communication skills, resilience and an enterprising spirit that will enable them to stay relevant for the future.UCSI International School focuses on eight critical characteristics in our learning content and experiences. The rapid advancement of technological innovation, global competition, and a push towards a knowledge-based economy require that our students have a repertoire of soft and hard skills. We therefore place a strong emphasis on Character Education, Global Citizen Skills, Problem-based Collaborative Learning, and co-curricular activities amongst others, forming a truly holistic education for the 21st century.Our emphasis in education isn't only labelled in academic and creative excellence, but to equipped students with 21st century skills such as character, communication, collaboration, creativity, critical thinking, while inculcating virtues such as integrity, honesty, and empathy in our students. We believe that students that have a developed moral compass and practical wisdom in a challenging and fractured world will make a positive impact for life.
