Senior Executive Assistant

JOB DESCRIPTION

Executive Assistant

BoomGrow is a tech farming company on a mission to transform farming by producing 100% clean & nutritious goodness the community can trust.

At BoomGrow, we are on a mission to provide the best food production and solutions. Leveraging cutting-edge precision farming technology, we are bringing fresh, hyper-local, and high-quality produce closer to urban communities. Today, our impact spans multiple countries, and we collaborate with top-tier partners to introduce better ways of growing and consuming food.

Job Summary:

We are seeking a highly motivated and detail-oriented Executive Assistant with minimum 2 years of experience, to be part of the COO office. This position involves supporting various administrative and procurement functions across the company to ensure smooth operations.

Key Responsibilities:

1. Document Management:

• Manage and organize executive files, documents, and records, ensuring confidentiality and easy access.
• Prepare and maintain reports, presentations, and other important documents.

2. Expense Reporting:

• Track and report on expenses, process invoices, and assist with budget management.
• Ensure timely and accurate submission of expense reports.

3. Project Management Support:

• Assist in the execution of special projects and initiatives.
• Provide administrative support to teams as needed for project coordination.

4. Vendor Management and Sourcing:

• Identify and evaluate potential vendors for various company needs.
• Assist in negotiating contracts and terms with suppliers to ensure competitive pricing and quality.
• Liaise with suppliers to ensure timely deliveries and resolve any issues related to procurement.

5. Research & Data Gathering:

• Conduct research and gather relevant data for executive decision-making.
• Prepare briefings, summaries, and reports based on findings.

Qualifications:

• Minimum 2 years of relevant experience in administration.
• Strong organizational skills and attention to detail.
• Good communication and negotiation skills.
• Proficiency in Microsoft Office, especially Excel.