Senior Executive HR & Admin

Job Summary:

1. The role focuses on supporting the full spectrum of Human Resources functions, including payroll, attendance, statutory compliance, employee records, recruitment support, onboarding, employee lifecycle administration, training coordination and HR reporting.
2. The role also supports general office administration to ensure smooth daily office operations, vendor coordination, medical benefit administration, insurance matters, office supplies and general facilities support.

Job Responsibilities

Human Resources Administration

1. Prepare and process monthly payroll accurately and within the required timeline.
2. Prepare payroll which include M2E salary payment & statutory payment.
3. Monitor/ check Timesheet in E-leave on Attendance & OT records of Operations staff.
4. Check and verify Production/Delivery/Store staff monthly overtime/incentives.
5. Ensure accurate payroll calculation for foreign workers/daily wage worker.
6. Generate payroll yearly report from the payroll system for audits reports, Borang E and EA forms.
7. Liaise with relevant government bodies and statutory agencies (Income Tax, EPF, Socso, EIS, and HRDC,).
8. Ensure payroll practices comply with applicable employment laws, statutory requirements and internal company policies.
9. Prepare and maintain HR documents, including employment letters, confirmation letters, promotions letters and other HR- Related correspondence.
10. Maintain accurate and up- to- date employee personal files, employment records and HR system information.
11. Support onboarding and offboarding processes, including new joiner documentation, employee record creation, exit clearance and final payment coordination.
12. Assist in recruitment activities, including job posting, candidate screening, interview arrangement and interview documentation.
13. Act as a point of contact for employees on HR matters.
14. Assist management in handling employee discipline, attendance issues and performance- related documentation.
15. Maintain confidentiality and professionalism when handling employee information and sensitive HR matters.
16. Coordinate internal and external training arrangements.
17. Handle HRDC training grant application.
18. Any Other HR- related tasks assign by immediate superior from time to time.

General Office Administration

1. Handle general office administration and ensure smooth day-to- day office operations.
2. Handle/liaise with Red Alert Healthcare Management on staff medical/clinic visit, create new /termination-resign staff listing. Update staff info/re-imbursement claim and generate monthly billing invoice in Red Alert online portal. Print & verify invoice and update excel file.
3. Liaise with insurance agent on Personal Accident and Group Hospitalization& Surgical insurance.
4. Coordinate with vendors and suppliers for Office supplies, services and maintenance (for e.g.. photocopier machine and toner supplies).
5. Manage office stationery, printing materials, office equipment and washroom products purchases.
6. Liaise with security, pest control and cleaning service providers on related services and operational issues.
7. Any other general administrative tasks assign by immediate superior from time to time.

Job Requirements

1. Diploma or Degree in Human Resource Management, Business Administration, Accounting, Finance, or a related discipline.
2. Minimum 3-5 years of relevant HR and Payroll experience, preferably in a manufacturing, logistics, or operational environment.
3. Hands-on experience in managing the full payroll cycle independently, including payroll preparation, verification, processing, and statutory submissions without close supervision.
4. Strong knowledge of Malaysian Employment Act, Labour Law, EPF, SOCSO, EIS, Income Tax (PCB), HRDC, and other statutory regulations.
5. Experience handling complex payroll components such as OT, shift allowances, incentives, foreign worker payroll, and statutory compliance.
6. Able to work and manage on payroll independently.