Senior Executive, Office Asset

Job Requirement:

• Bachelor's Degree in Business Administration, Project Management, Interior Design, Facilities Management, Building/Property Management or any relevant discipline.
• Minimum 3 – 5 years relevant working experience in Office Administration, Facilities Management or Interior Design.
• Hands-on experience in records and document management, including compliance with Arkib Negara Malaysia (ANM) requirements, retention schedules, filing systems and document disposal procedures, is an added advantage.

Job Responsibilities:

• Coordinate the lifecycle of office assets, equipment, and fleet; administer document and records management activities, including warehouse and storage facilities and maintain accurate asset inventories and records while ensuring compliance with corporate policies, retention requirements and applicable regulatory standards.
• Coordinate office space planning, seating arrangements, workstation allocation and internal office movement.
• Coordinate requests for workplace setup, relocation, room allocation, storage space and related office arrangements.
• Coordinate office renovation, refurbishment, relocation, and improvement work in accordance with approved scope, timeline, budget and requirements.
• Assist in preparing project requirements, layout proposals, work schedules and coordination plans for office improvement initiatives.
• Track and report on the work progress, site activities, delivery timelines, and completion status and also highlight problems and recommend solutions to ensure timely completion of projects.
• Coordinate with relevant functions to ensure workplace health, safety, and emergency preparedness initiatives, including office inspections, preventive maintenance programs, fire drills (office services) and occupational safety and health (OSH) compliance activities, while promoting sustainability and ESG practices across the workplace.