Senior Finance & Administration Executive

Job Summary

Responsible for managing overall Finance & Accounting, Human Resources, and Administration functions. This role covers a wide range of responsibilities, including finance operations (full-set accounting, monthly and yearly closing, financial reporting, and budget management), HR operations (payroll processing, attendance management, recruitment support, and employee relations), as well as administration duties (office management, contract management, vendor coordination, etc.).

In addition, the role supports overall business operations through ensuring compliance with laws and company policies, preparing audit and tax-related documents, improving business processes, and providing reports and analysis to Management.

[Finance & Accounting]

Handle the full set of accounts, including General Ledger (GL), Accounts Payable (AP), Accounts

Receivable (AR), and bank reconciliations via computerised AutoCount accounting system.

Updating daily cash record and preparation of cash flow projection.

Monitoring AR collection and AP payment.

Proficiency in e-invoice processing.

Prepare accurate monthly management accounts and financial reports.

Perform month-end and year-end closing activities.

Online input of monthly/quarterly accounts via Oracle and Sactona System from Japan HQ.

Assist in preparing annual budgets and financial forecasts.

Ensure compliance with Malaysian Financial Reporting Standards (MFRS), tax regulations and

statutory requirements.

Liaise with external auditors, tax agents, company secretary, bankers and government authorities.

Prepare audit schedules and supporting documents for annual audit.

Monitor internal controls and recommend improvements to accounting procedures.

Support Management by providing financial analysis and reports for business decision-making.

[Human Resources]

Manage payroll processing, leave administration and employee attendance records.

Maintain employee personnel files and HR documentation.

Coordinate recruitment activities, onboarding and employee orientation.

Assist in performance appraisal and employee development activities.

Ensure compliance with the Employment Act, EPF, SOCSO, EIS and other statutory HR requirements.

Support the implementation of HR policies and procedures.

[Administration]

Oversee daily office administration and general administrative functions.

Manage office supplies, fixed assets and vendor coordination.

Coordinate company insurance, service contracts and office maintenance.

Prepare and maintain company records, agreements and administrative documentation.

Support Management with administrative projects and corporate compliance matters.

[General]

Work closely with Management to improve operational efficiency.

Maintain strict confidentiality of financial and employee information.

Perform other duties and special assignments as delegated by Management.

(Information Security Management, Review fixed contract template and etc.,)

MUST TO HAVE:

Possess Bachelor's Degree in Accounting, Finance, Business Administration or related discipline.

Minimum of 5 years of related working experience.

At least 2 years in a supervisory or senior executive role.

Experience in handling full set of accounts independently is required.

Strong knowledge of accounting principles and financial reporting.

Familiar with Malaysian taxation, statutory reporting and regulatory compliance.

Good understanding of payroll administration and Malaysian employment legislation.

Proficiency in Microsoft Excel and accounting software (e.g. AutoCount or similar).

Fluent in written and spoken English and Bahasa.