Senior HR & Admin Executive

Company Description:

Vantage is a globally recognized multi-asset brokerage firm headquartered in Sydney, operating under the oversight of reputable regulatory authorities. With a workforce of over 1,000 employees spread across more than 30 offices worldwide, we bring over 15 years of industry experience to our clients. We offer trading opportunities in CFDs for Forex, Commodities, Indices, Shares, and Cryptocurrencies. Our commitment is to provide a robust trading environment, complemented by a fast and user-friendly trading platform, enabling our clients to capitalize on trading opportunities efficiently.

To learn more about our company, please visit our website: https://www.vantagemarkets.com/

Job Summary

We are looking for a proactive and hands-on Senior HR & Admin Executive to support a growing office in Kuala Lumpur.

This role covers both HR Operations and Office Administration. During the initial stage, the role will be more focused on office setup and administration. As operations become more established, the scope will gradually develop into a balanced HR Operations + Administration role.

We are looking for someone who is independent, approachable and willing to take ownership, solve problems and grow with the team.

Key Responsibilities

HR Operations

• Manage day-to-day HR operations, including onboarding, employee records, employee changes and offboarding.
• Handle employee enquiries and general HR matters.
• Maintain HR documentation, policies, handbook and employee records.
• Coordinate with Regional HR on HR processes and employee matters.
• Support employee engagement and workplace well-being initiatives.
• Ensure HR practices are properly documented and aligned with local requirements.

Office Administration

• Manage day-to-day office operations and support office setup.
• Coordinate facilities, office supplies, equipment and workplace arrangements.
• Manage vendors, landlords, service providers and other external parties.
• Handle office-related contracts, renewals and documentation.
• Proactively identify and resolve workplace and administrative issues.

Requirements

• 3+ years of experience in HR Operations, HR & Admin or a similar role.
• Hands-on experience in both HR operations and office administration.
• Independent, proactive and comfortable taking ownership.
• Approachable and outgoing with good interpersonal skills.
• Comfortable working in a setup/growing environment and handling changing priorities.
• Good problem-solving and multitasking skills.
• Good understanding of HR practices, policies and local employment requirements.
• Fluent in Mandarin and English, as the role requires regular communication with Mandarin-speaking stakeholders.
• Comfortable working fully onsite in Kuala Lumpur.

What we offer:

A Culture of Growth

We foster a dynamic and collaborative environment where continuous learning and professional development are encouraged. You'll be supported with resources and mentorship to help you advance your career.

Impact and Autonomy

You will be given the trust and freedom to take ownership of your work, making a direct and meaningful impact on our company's success. Your contributions are vital to our mission.

Holistic Well-being

We offer a comprehensive benefits package that supports your health, financial security, and work-life balance, ensuring you have the support you need both in and out of the office.