Senior HR&Admin supervisor in Malaysia

Key Responsibilities

1. Human Resources Management

Recruitment Support:

Lead full-cycle local hiring from job posting and resume screening to interview coordination, offer issuance, and onboarding. Support expatriate staffing coordination as needed.

Compensation & Benefits:

Designing competitive, locally compliant compensation structures. Support monthly payroll processing, bonus calculations, and coordination with external payroll providers.

Performance Management:

Implement a simple yet effective performance review process, including probation assessments and annual evaluations.

Employee Relations & Compliance:

Ensure all employment practices comply with Malaysian labor laws, EPF, SOCSO, and EIS regulations. Manage employment contracts, onboarding/offboarding, and employee inquiries.

HR Policies & Systems:

Help develop and roll out core HR policies (e.g., attendance, leave, code of conduct). Establish HR recordkeeping and basic HRIS practices.

Training & Development:

Organize orientation programs for new hires and support employee development initiatives.

2. Administrative Support

Oversee daily office operations, including facility management, procurement, and vendor coordination.

Handle travel arrangements, meeting scheduling, document filing, and general office administration.

Maintain a professional and efficient working environment.

3. Facility Setup & Operational Licensing

Coordinate with local authorities, consultants, and internal teams to secure essential pre-operational permits and licenses, including:

Business registration updates (SSM)

Local authority (PBT) approvals

Fire Safety Certificate (BOMBA)

Environmental compliance (DOE)

Immigration approvals (e.g., for foreign workers, if applicable)

Other industry-specific permits

Track application timelines, prepare documentation, and ensure compliance with regulatory requirements.

Act as the internal coordinator between technical teams, legal advisors, and government agencies during the setup phase.

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Requirements

Education: Bachelor's degree in Human Resources, Business Administration, or related field

Languages: Fluent in English; Mandarin or other languages are a plus

Experience:

Minimum 5 years of HR and administrative experience

Prior experience working in a Chinese company, or with China-based teams, is highly preferred

Familiarity with multinational teams and cross-border collaboration

Strong organizational, communication, and problem-solving skills

Proactive, self-driven, and adaptable to a dynamic startup-like environment

Certification: Holding CIPD, SHRM, or equivalent HR certification is preferred