Senior Manager, Vendor Management

Greetings from Velesto Energy Berhad!

We are pleased to offer an opportunity for a seasoned professional to join our Finance Division.

About the Role

The Senior Manager, Vendor Management will lead a team and create strategic plan for Procurement, Performance System & Claims, performance system and claims standards, through:

1. Leading the team responsible for Procurement Performance process, the procurement system & Claims with focus on improving processes and performance in order to ensure performance of strategic sourcing and build-out Strategic Sourcing, planning process for the Velesto business lines and corporate functions,
2. Planning, developing and monitoring a Category Management & Claim processes aim to improve costs, minimize/ mitigate risks to align with the Business Objectives and Sourcing Processes with room for continuous improvement in order to optimize Ideal Suppliers, sustained by a Stronger Relationships.

Responsibilities

Strategic Sourcing:

• Consolidate current demand and forecast future demands (2-5 years).

• Identifies opportunities for local manufacturing and ICV.

• Develop/ manage cross functional teams for specific categories.

• Develop Category Strategy for key spend categories e.g. Drilling.

• Monitor Category Performance.

• Receive and interpret data and market insights, Supply Market Analysis.

• Plan and implement long-term development strategies for product categories.

• Develops and Selects Strategic Sourcing Process (es).

• Negotiate with and Select Suppliers considering local manufacturing and ICV.

• Design exit strategies for unsuccessful products.

• Ensure product availability.

• Strategize positioning of a product category in order to maximize its visibility.

• Collaborate with the marketing & drilling team.

• Implementation and Integration.

• Benchmarking Research competitors and suggest appropriate pricing and promotional activities.

• Work with customers and merchandisers and find new ways of expanding product categories.

Planning:

• Collects procurement plans from all business units.

• Review the demand to ensure it has the necessary approvals.

• Consolidate the demand and divides it among the different sections within the procurement function for execution.

• Working with all stakeholders to ensure that the demand is realistic and if new contracts should be put in place.

• Planning, scheduling and coordinating for timely delivery of contracts.

• Ensures that the right procurement controls are in place.

• Responsible for post-investment reviews to provide timely insights into the performance of investments in retrospect.

• Rigorous strategic sourcing execution and supplier negotiations focusing on establishing hard performance commitments.

• Support stakeholders by giving advice on claims related with vendors for early resolution

• Troubleshoot all vendor problems and present to management as required.

• Report on contract specific indicators and KPI's to relevant stakeholders and maintains a list of good and poor performing contractors based on contract performance reviews.

• Lead & contribute to the development and implementation of Insurance Certificate & Performance bond Management

Vendor Strategy Development:

• Develop and implement vendor management strategies aligned with organizational goals and objectives.

• Identify strategic vendors and suppliers that meet the organization's requirements for quality, cost, and service.

• Establish and maintain a vendor portfolio, including evaluating vendor capabilities, assessing risks, and conducting vendor assessments.

Vendor Selection and Contract Negotiation:

• Lead vendor selection processes, including issuing requests for proposals (RFPs), evaluating vendor proposals, and selecting preferred vendors.

• Negotiate vendor contracts and agreements to secure favorable terms and conditions, including pricing, delivery schedules, and service level agreements (SLAs).

• Ensure compliance with legal, regulatory, and ethical standards in all vendor contracts and agreements.

Vendor Performance Management:

• Monitor vendor performance against key performance indicators (KPIs), SLAs, and contractual obligations.

• Conduct regular vendor performance reviews and assessments, providing feedback and guidance for improvement as needed.

• Address vendor issues, disputes, and escalations in a timely and effective manner, collaborating with internal stakeholders as necessary.

Relationship Management:

• Cultivate strong relationships with key vendors and suppliers, serving as the primary point of contact for vendor interactions.

• Facilitate regular communication and collaboration between internal teams and vendors to ensure alignment on project requirements, timelines, and deliverables.

• Identify opportunities for collaboration, innovation, and value creation with strategic vendors.

Risk Management and Compliance:

• Identify and mitigate risks associated with vendor relationships, including supply chain disruptions, quality issues, and regulatory compliance.

• Ensure compliance with procurement policies, procedures, and regulatory requirements in all vendor-related activities.

• Develop and implement vendor risk management strategies to safeguard organizational interests.

Vendor Relationship Governance:

• Establish governance frameworks and processes for managing vendor relationships effectively.

• Define roles, responsibilities, and decision-making structures for vendor management within the organization.

• Develop performance metrics and reporting mechanisms to track vendor performance and compliance.

Continuous Improvement:

• Continuously assess and optimize vendor management processes, tools, and methodologies to drive efficiency and effectiveness.

• Identify opportunities for process improvement, automation, and innovation in vendor management practices.

• Lead cross-functional initiatives to streamline vendor onboarding, performance evaluation, and relationship management.

Qualifications

• Bachelor's Degree in Engineering, Supply Chain Management, Finance, or related field.

Required Skills

• Skills in Supply Chain Technology, Strategic Sourcing & Procurement, Logistics, Warehouse & Inventory.

Experience

• Proven experience in vendor management, category management, building should cost model, industry cost profile models, commercial evaluation model, contract optimization review with at least 10 years experience.

• Procurement department transformation and change management from Operational to Strategic.