Job Description
Job Overview:
This position will be reporting to the Director of Real Estate and Facilities- Global. The Senior Real Estate & Facilities Spec applies in-depth knowledge, experience, and best practices in Facility Management. They are responsible for solving complex Facility management issues and work independently with minimal guidance.
Responsibilities
Key Tasks and Responsibilities:
- Responsible for day-to day Facility Operations Management and management of Facilities Team
- Be the leader of Facilities department in KL region (personnel assessments, appraisals, organizing and allocating tasks and responsibilities, progress control, sharing information, motivation)
- Responsible for office space and resource Planning and execution of personnel seating allocation and relocations
- Responsible for Maintaining accurate and live occupancy/vacancy charts
- Point of contact for FM Vendors/service contractors for day-to-day operations
- Communication with vendors (through SCM for commercial aspects)
- Responsible for office cost submission for BIDS and New Projects
- Communication with landlords for day-to-day requirement (excluding Real Estate aspects)
- Budget forecasting for OpEx and CapEx
- CapEx planning, Execution, Project Management and budget control
- Point of contact for Facility/HSE compliance responsibilities including office security
- Point of contact for Building maintenance responsibilities-preventive and corrective
- In charge of FM related documentation preparations (Service Work Orders, Purchase requisitions, Goods received note etc)
- Responsible for Record keeping and management of Facilities assets, parking etc
- Interfacing with Clients through Project Management team as required regarding Facility related matters
- Responsible for CapEx project execution and contractor management
- Responsible for Liaising with Authorities on Compliance matters related to company facilities
- Ensure adherence to all corporate, contractual, ethics, and safety standards, policies, and procedures
- Responsible for messenger/mail room services
- Responsible for printing services (as required)
- Responsible for catering/cafeteria services (if any)
- Responsible for External Storage of Facilities assets
- Internal & External communication in relation with FM subjects (excluding Real Estate)
- Responsible for Emergency response organization (Together with QHSES)
- Support the Corporate Real Estate team
- Maintenance of fire protection devices and its documentation, in all company premises, including UPS and Server's rooms
- Comprehensive office management (services)
- Cooperate during ISO certification and audits in relation with FM
- Participate in staff meetings for FM topics
- Initiates cost saving initiatives in relation with FM staff and activities (where possible)
- Provide oversight to other facility staff where required
- Close cooperation with HR/Communications in the area of MDR rebranding and marketing strategy; visual management (signs, boards, etc.)
- Perform other responsibilities unique to the location(s)
Qualifications
Essential Qualifications and Education:
- 7 -10 Years of Facility Management experience in KL region
- 5 years minimum in a similar role with a Multinational Company
- As a minimum -Bachelor's Degree preferably Engineering/Architecture/Facility Management
- Advanced in the English language, both verbally as written C1 level (min.) Fluent in Malay
- Fit-out works -Project Management experience and skill set for CapEx execution is a must.
- Strong project management skills to manage a large volume of workflow
- Ability to review and analyze third-party reports, including engineering, environmental, and appraisal reports
- Be a self-starter and autonomous operator with leadership skills
- Excellent Presentation/Communication skills and Strong interpersonal skills
- Excellent organizational skills, assertiveness, pro-active mind-set, diligent, and detail-oriented
- Proven track record with references
- Software knowledge on Microsoft Word, Power-point, Excel essential. AutoCAD skills is an advantage
- Technical knowledge of Building Management is a requirement
- Ability to prioritize and manage their workload to meet deadlines consistently with the accuracy of financial information
About Us
Our ingenuity fuels daily life. Together, we've forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.
